Administration Manager

4 weeks ago

London, United Kingdom Your World Recruitment Ltd Full time

School Administration Manager Job Type: Temporary Sector: Education / Healthcare Please note the role is only term time only: April: 18th – 30th May: 1st – 24 June: 3rd – 30th July: 1st – 24th Duration: Expected to be for 3 to 4 months and maybe longer while the client recruits on a permanent basis Location: North West London Band: 6 Pay Rates:

  • 19.00 to £22.50 paye per hour
  • 21.00 to £25.00 paye including holiday
  • 24.00 to £28.00 umbrella per hour depending on skill and experience
Parking: Parking is available about 5-10 mins walk up from the working location. There is no fee, but the client cannot guarantee parking will be available. Working Days and Hours: Monday to Friday 8am to 4pm, 37.5 hours a week Office Management
  • Responsible for the provision of a high quality, cost effective and efficient administration across the service and contribute to/or lead on activities/ projects.
  • To provide and oversee a high quality, efficient, and effective administration service to the complex multi-disciplinary team.
  • Direct line management responsibility for the administration team and management of staff performance and disciplinary issues within the administrative team
  • Direct line management responsibility for the school Kitchen Assistant ensuring all lunchtime duties and cleaning requirements are coordinated effectively
  • Plan, organise and implement quality improvement initiatives using appropriate tools to assess impact
  • Liaise with appropriate persons/authorities to ensure the carrying out of statutory requirements, including production of data, reporting, and ordering for the Trust and School (e.g. Ofsted, CAMHS, SATS, Pupil Level Annual School Census,
  • etc.)
Clinical and School Administration
  • Provide and co-ordinate administrative support for professionals/ review meetings, clinical reports and assessments, etc.
  • Ensuring preparation of necessary documentation for clinical meetings and minute taking as required.
  • Ensuring data quality, notifying clinicians and administrators of errors and inconsistencies and supporting them to ensure corrections are made
  • Provide administrative support for clinical reviews, GP letters, network liaison, initial assessment and discharge reports.
  • Assist (in partnership with Lead Nurse) the coordination of school nurse appointments and relevant correspondence.
  • Support and direct office admin assistant in maintaining day-to-day duties such as; diary management, pupil correspondence, liaison with local authorities, room bookings, ordering stock, inventories, post, reporting repairs, school catering etc.
  • Co-ordinate and arrange pupil transport services and timetables with parent/carers, transport providers, local authorities and professionals ensuring any changes are communicated to all concerned in a timely manner.
  • Assist the SLT in all administrative duties around school and term timetabling, inset days, target setting meetings.
  • Assist the education team in setting up off-site curriculum activities/visits, sourcing transport where necessary.
  • Assist the education team with resource orders as required and setting up of educational subscriptions/accounts.
  • Coordinate and manage (alongside the administration assistant) all education based administration requests such as; ICPs, EHCPs, PHP’s, PEP, Annual Education Reports and Annual review documentation – in liaison with the class teacher and case coordinator.
  • Organise the statutory educational aspects of a pupils on home education/exclusion (e.g. exclusion letters, sanctions book and post school work to pupil as directed by the class teacher)
  • Lead on and coordinate the use of MS office packages and other communication applications for all correspondence such as Parent Mail/Egress
HR
  • To lead on all aspects of recruitment of all new staff this includes;
  • Agency, bank, honorary, volunteers, educational, administrative and clerical staff.
  • Manage and coordinate advertising of vacancies via Trust and external agency platforms for educational and clinical staff (e.g. TES – Times Educational Supplement/ TRAC/NHS Jobs)
  • Manage all aspects of the trust recruiting process including the submission of vacancies on trust platforms (TRAC), supporting recruiting managers with shortlisting candidates and submission of interview details for candidates
  • Responsible for the coordination agency staff, liaising with the agency to ensure all necessary documents are received in compliance with Trust/Ofsted procedures (DBS checks/qualifications/references etc.)
  • Responsible for all staff sickness absence monitoring including sickness returns for the School and Trust, return to work interviews following sickness absence and referrals to occupational health when required
  • Manage and approve agency staff and bank-staff time sheets (weekly staff, bank/agency workers etc.)
  • Responsible for the creation and maintenance of all individual staff files ( in accordance with the Trust’s recruitment policy and procedure in addition to statutory DFE/Ofsted requirements)
  • Supporting the SLT to identify staff development needs ensuring that training requirements are closely monitored in order to meet external regulatory requirements (NHS/Education requirements)

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