BMS Document Controller

4 weeks ago

London, United Kingdom Harbour Energy Full time

We are the largest London-listed independent oil and gas company, with a diversified UK asset base and an attractive global footprint. Our purpose is to play a significant role in meeting the world’s energy needs through the safe, efficient and responsible production of hydrocarbons while creating value for our stakeholders in accordance with key global standards and strong corporate governance.

Ours is an inclusive workplace where individuals can bring their whole selves to their job and feel recognised for the value they add. We are committed to creating a genuinely inclusive and supportive working environment to ensure everyone has a positive experience at work.

At Harbour Energy, we aim to recruit, retain and promote our people based on their unique skills, regardless of race, gender or background. We need excellent people to help shape and develop the future of our company. Could this be you? If so, we want to hear from you.

Purpose of Role:

  • Ensures efficient execution of system administration and document management, in line with internal and external requirements, company objectives and agreed targets.

Areas of Accountability, Responsibility and Competence:

Business Management System (BMS)

  • Oversee the Processes and documents life cycle on the Business Management Systems, from issuance to archiving, ensuring compliance with company standards and regulatory requirements.
  • Work with business and process owners to create, update and maintain business processes.
  • Manage the document numbering system and allocate unique document numbers, using agreed BMS document convention.
  • Conduct in-depth audits of the BMS, proactively identifying and rectifying quality deficits, errors, and discrepancies, including the management of document ownership.
  • Monitor BMS process and document reviews for completion and ensure for review and overdue notifications are issued.
  • Provide business process management mapping advice
  • Serve as the go-to expert for all BMS-related inquiries, offering guidance and support to ensure efficient use of the management system.
  • Regularly meet with document owners and other stakeholders to monitor document progress.

Governance & Reporting

  • Ensure BMS documents and processes are not only current but also readily accessible to Harbour personnel.
  • Maintain comprehensive and up-to-date document metadata to support efficient document control processes.
  • Execute stringent quality control measures on BMS processes and documents, aligning them with predefined templates and standards.
  • Evaluate and update document control procedures and instructions, ensuring they are effective and adhere to best practices.
  • Generate detailed reports on document status relative to KPIs, providing actionable insights for continuous improvement.

System & Training

  • Act as the subject matter expert (SME) for the BMS systems, leading training sessions and offering support to enhance user competency and system utilization. .
  • Provide guidance and support on Business Process Management mapping

Critical Skills:

  • Familiarity with the BMS: Understanding how the Business Management System (BMS) ensures safe operations and manages risk.
  • Experience with Business Process Management systems: Aris, or similar.
  • Knowledge of BMS Documentation: Awareness of BMS documentation hierarchy and governance
  • Independent and Collaborative: Ability to work independently while contributing effectively to a team
  • Strong Communication Skills: Collaborates seamlessly with colleagues at all organizational levels
  • Detail-Oriented: Maintains accuracy and organizational excellence

Inclusive recruitment is a vital part of our diversity, equity and inclusion strategy. Whatever your background, if you feel you need an adjustment during our selection process to suit your needs, please let us know, and we will be happy to help.

For further information or support on any of these points, please reach out to us at careers@harbourenergy.com

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