Personal Assistants

2 months ago

England, United Kingdom PE Global Full time

**********Please only apply if you are an EU/UKPassport holder**************

The role

PE Global are currently recruiting for Executive Personal Assistants to join a well-known organisation based in the Middle East. This is a permanent role that requires relocation to Saudi Arabia

Duties of the role

Calendar and Schedule Management:

  • Maintain and coordinate the executive's calendar, ensuring accurate scheduling of appointments, meetings, and travel arrangements.
  • Plan and organize the executive's daily activities, including prioritizing tasks, managing deadlines, and providing timely reminders.

Travel Coordination:

  • Arrange international and domestic travel itineraries, including flights, accommodations, ground transportation, and visas.
  • Prepare travel expense reports and ensure timely reimbursement.

Communication and Correspondence:

  • Manage incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring timely responses.
  • Screen phone calls, prioritize messages, and handle inquiries on behalf of the executive.

Meeting Support:

  • Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
  • Attend meetings, take minutes, and distribute meeting summaries as necessary.

Confidential Information Handling:

  • Maintain utmost confidentiality and discretion in handling sensitive information and documents.
  • Prepare confidential reports, presentations, and other materials as required.

Relationship Management:

  • Act as a liaison between the executive and internal and external stakeholders, including clients, partners, and colleagues.
  • Build and maintain strong professional relationships with key contacts.

Education & Experience

  • Bachelor's degree in business administration, management, or a related field would be advantageous.
  • You will require a minimum of five (5) years solid and continuous experience as an executive assistant or personal assistant to senior-level executives ideally in a large scale/ global corporate environment.
  • You will be highly adaptable and possess excellent typing skills (at a minimum of 50 wpm).
  • Shorthand desirable but not essential.
  • Excellent verbal and written communication skills in English
  • Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Flexibility to adapt to changing priorities and work in a fast-paced environment.
  • Familiarity with Saudi Arabian culture, customs, and business practices is not required but may be beneficial.

Interested candidates should send an up-to-date CV to energy@peglobal.co.uk or emma.okeeffe@peglobal.net

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