Assistant / Executive Assistant to CEO

2 weeks ago

London, United Kingdom Redefined Ltd Full time

Executive Assistant (FTC)
9 Month FTC
Hybrid - London Waterloo
G4
Our passion at Currys is helping everyone enjoy the latest tech. We're proud of the service levels we provide for our customers - online, in-store or in their homes. And it's all down to our people, 30,000+ capable and committed colleagues, learning together, growing together, making us amazing and celebrating the wins.
This role reports directly to, and works closely with, the Group CIO. The successful candidate will ensure the Group CIO is well-prepared, informed, and organised at all times.This position requires a trusted, collaborative, and highly organised individual who can build relationships within the team and thrive in a fast-paced environment
As part of this role, you'll be responsible for:
Diary Management:

Control CIO calendar to ensure CIO time is effectively and efficiently used, including proactive management (e.g. anticipating review sessions prior to key meetings)
Requesting documentation for upcoming meetings, working closely with CIO's Business Manager, and ensure pre-read is easily accessible to CIO
Travel Management:

Coordinate and book appropriate travel and accommodation, including global travel schedules and visas
Provide logistical support to CIO leadership team for meetings, including travel itineraries
Inbox Management:

~ Review and prioritise emails for CIO to review and action

Team Meeting and Event Management:

Organise team events for CIO leadership team, including liaising with external organisations to secure locations and facilities
Work closely with CIO Business Manager to ensure agenda, pre-read, and actions are clear and distributed to CIO leadership team
Purchase Order / Expense Management for CIO team: Prepare, reconcile, and submit expenses; raise purchase orders for team activities
Reviewing and sending company/ departmental comms
Filing and managing electronically all ExCo and board papers
Maintain an email and telephone directory of CIO contacts
Develop contacts with CIO network, including partners, colleagues, and external clients
Support wider Executive Assistant network if necessary (e.g. providing cover to other Executive Assistants when they are on annual leave)
You will need:

Exceptional organisational and planning skills with strong attention to detail
Strong work ethic and drive
Calm and patient, able to cope with high levels of intensity and workload
Able to effectively prioritise, multi-task and manage competing demands at pace
High emotional intelligence and resilience, fast learner, agile thinker
Super collaborative with high integrity; builds trust-based relationships and respects confidentiality
Significant experience of supporting Board level Executives in a FTSE level organisation
We know our people are the magic ingredient in our success. That's why we reward you with benefits that go deeper than just the day-to-day. Benefits that work for you, your lifestyle and your career. They include Company Pension Scheme, Private Health Insurance and Colleague Discounts.
Beyond that, we'll be with you every step of the way, enabling you to get the most out of your role, grow your skills your way, and see your career develop in the way you want. Be part of our talented People, Communications and Sustainability team and unbox your passion at the UK's best-known retailer in tech.
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