Purchase Ledger Assistant
2 months ago
MMP is looking to recruit a Purchase Ledger Assistant to work within a processing department for a national organisation based in North London. As a Purchase Ledger you will be responsible for ensuring adequate management of the supply chain in order to enable the business to meet its primary objectives. Key Responsibilities:
- Ensure all invoices are processed within set timelines onto COINS Financial System.
- Ensure invoice queries are resolved within set deadlines following the business invoice query/rejection processes.
- Ensure all approved invoices are paid within their due dates.
- Ensure all direct debit payments are allocated to their respective invoices and costed in a timely manner.
- Ensure supplier statements are reconciled to COINS supplier account balances on a monthly basis, differences identified to be addressed and formally documented and reported on within the same period in which they are identified.
- Ensure any other interdependent systems sharing the same data such as Impact Response and COINS are reconciled on a monthly basis to ensure costs are captured accurately at job level.
- Ensure all invoices due to be paid are valid from a VAT and CIS point of view and fully compliant with HMRC regulations in force at the time.
- Report any findings where the processing team is not following embedded processes designed to eradicate duplicates and unauthorised invoice processing.
- Ensure all supplier payment runs are carried out within the agreed Scheduled Payment timetable. To keep out-of-scheduled payments to a minimum and develop KPIs to monitor and record such payments to ensure root causes are identified and appropriate measures taken to try and eradicate causes from bottom up.
- Ensure supplier creation and maintenance process in COINS is management effectively both from a central repository and branch level point of view.
- Previous experience of working within an Accounts department
- COINS experience.
- Construction industry experience
- High volume transaction background.
- Experience with communicating at all levels of the organisation hierarchy.
- Customer service
- Microsoft office experience including Excel skills
- Attention to detail
- Time management and meeting deadlines
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