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Head Of Event Operations

4 months ago

Coventry, United Kingdom Stadium Group Full time

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About My Application

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  • Location: Coventry, West Midlands, United Kingdom

Location: Head Office, Coventry

Working Hours: 40 (5 days in 7)

Salary £45-55K

Our values:

Quality: How we do it counts

Commitment: We will deliver, no matter what

Teamwork: We do it together

Honesty: We tell it like it is

Trust: Our word is our bond

Loyalty: We look after one another

Role Description

We are looking for an events industry professional that can deliver complex zone ex event plans including HVM, TM, Car Parks, Security & Stewarding whilst managing direct reports at other key venues across the UK from London to Burnley and everything in between.

When not on site you will be at our head office in Coventry creating traffic & crowd management plans and risk assessments whilst preparing for weekend deployments, the role involves working late nights and weekends on a regular basis but in return you will be given days off midweek, a competitive salary and a rewarding career path that could lead to an operations director role in the future.

The ability to work with our casual teams on the ground whilst maintaining high level stakeholder relationships is key, we need a doer who is excellent at completing multiple tasks per day - per venue.

Stadium deliver services to major events & football clubs across the UK including Chelsea, Man United, Wigan Athletic/ Warriors, Leicester City, Derby, Wolves alongside one-off events such as Silverstone F1, Lancashire Cricket Club and summer festivals.

Responsibilities include (but are not limited to):

- Responsible for the ongoing management and development of the operations team (1 Operations Manager, 1 Operations Coordinator, 5 Event Day Managers), evaluating and monitoring performance, ensuring they receive feedback on their performance via monthly 1-2-1’s, areas of improvement are identified and receive continued coaching and mentoring.

- Lead all service lines including but not limited to Event Traffic Management, SIA DS & CCTV Security, Event Stewarding, Hostile Vehicle Mitigation, Event Parking & Sales

- Ensure all events have an operations pack including up to date risk assessments, traffic management plans, crowd management plans & commercial plans.

- Work in partnership with other function heads to anticipate future operational needs, managing resources efficiently and effectively to meet requirements.

- Management of all company equipment, stock, vehicles and uniforms across the UK

- Implement strategies to ensure company growth and services development, managing our operations and retaining customers.

- Be an industry leader on innovations and attend industry events such as FSOA & SGSA. Have a good understanding of Chapter 8 traffic signs manual, Green Guide & Purple Guides.

- Work closely with the Staffing & Recruitment Manager and Training Dept to ensure the correct number and quality of resources are available to ensure future needs are met.

- Lead on all event day HR issues and work with HR lead to resolve & rectify.

- Lead on all new operations recruitment roles and assist in the overall recruitment and staffing of your deployments.

- Manage the welfare, safety and morale of 1100+ front-line workforce to ensure Stadium is the employer of choice within the industry.

- Work with training department to ensure all casual workforce have a training pathway to ensure we remain complaint with stewarding and traffic management guidance.

- Ensure all relevant processes and procedures are followed by the team and are fully compliant with all British Standards and legal requirements.

- As required, provide detailed and accurate reports to management highlighting areas of concern and escalating any future challenges or risks, in a timely manner.

- Ensure the Operations Team work closely with Finance/Payroll to ensure hours are recorded accurately and pay is processed appropriately for work completed.

- Protect sensitive personal data, ensuring it is handled in full compliance with GDPR requirements

- Fully support other function leads in the ongoing development of client relationships, ensuring an excellent and responsive service is provided at all times.

- Develop and maintain excellent working relationships with colleagues, ensuring any communications are dealt with responsively, including attending meetings and any assistance or contribution required is provided.

- Support the Senior Management Team with the production of content for quotes/tenders and attend presentations as required.

- Assisting the Managing Director and Senior Management Team colleagues with any projects deemed reasonable.

Skills and Experience Required:

- Demonstrates excellent interpersonal and communication skills

- 5+ years’ experience in an operational/events environment.

- Willingness to work outside of role to support growth and success of the business, often at pace

- Proficient in the use of MS applications, with attention to detail to produce documents of a high standard

- 5+ years’ experience in line management, with a proven track record of effective coaching and mentoring

- Must live within a daily commutable distance of Coventry Head Office

- Must hold UK Driving Licence, extensive UK travel essential

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