Personal Assistant

5 days ago

Swindon, United Kingdom Economic & Social Research Council (ESRC) Full time €28,498

Smart Data Research UK: Personal Assistant

Job title:Personal Assistant

Location:Swindon based - Hybrid working available (see hybrid working below)

Salary:£28,498 per annum

Contract type:Open Ended

Hours:Full-time or 0.8 FTE role. ESRC have a wide range of policies to support work/life balance. As such, we welcome full time/part time/compressed hours applications for this role.

Closing Date:8thDecember 2024

Interview Date:17thDecember 2024

Smart Data Research UK

This is an exciting opportunity to work at the forefront of UK science and technology. UK Research and Innovation (UKRI) is investing £59.3m inSmart Data Research UK an ambitious programme to unlock, organise and champion safe access to smart data.Smart data is made whenever we engage with the digital world when we buy something, like something, or get directions. If used for scientific research,smart data can help us understand important social challenges from preventing diseases to tackling climate change.

Our mission is to unlock the power of smart data for research that improves lives. We will do this by providing researchers with safe, trustworthy access to smart data, safeguarding public trust, building capability for cutting-edge research, and supporting research that addresses significant social and economic challenges.

Smart Data Research UK will invest in data services - teams of experts from research institutes across the country. They will build partnerships with data owners and provide secure access to data for researchers. Coordination and leadership are provided by a Strategic Hub team, led by a Director, based at the Economic and Social Research Council (ESRC).

About the role

The Personal Assistant will provide administrative and secretarial support to the Director and Deputy Director to ensure the smooth management of day-to-day affairs, and most effective use of time. This role will also involvemaintaining a range of documentation, servicing meetings, gathering and analysing data and advocating the use of standardised processes and documentation across the SDR UK Strategic Hub.

Key Responsibilities

  • Diary management including arranging travel and ensuring that the Director and Deputy Director are suitably briefed.
  • Organising and co-ordinating correspondence, and visits with stakeholders.
  • Main point of contact for the Director and Deputy Director, managing requests and queries.
  • Maintain office systems, including data management and filing.
  • Produce documents, briefing papers, reports and presentations.
  • Organise meetings and ensure that the Director and Deputy Director are well prepared for those meetings, preparing agendas, pre-meeting briefings and where appropriate meeting papers.
  • Meeting management including creation, collation and distribution of agendas and papers, attending meetings, taking notes/minutes, recording actions and progress chasing.
  • Support a range of administrative functions including the team mailbox, team meetings, team task log.
  • Operate effectively within a matrix management environment on one or more assignments with the flexibility and resilience to respond to the changing demands of a fast-paced environment.
  • Any other duties as may reasonably be required by the Director, Deputy Director or Senior Management.

This is not a comprehensive list, and we may require you to undertake other duties within the Strategic Hub (especially while it is under development) commensurate with the level of responsibility of this post.

Hybrid Working

This post is based at our Swindon office, but we operate a hybrid approach, and you can expect a mix of working from home, the office, and external locations. This post also requires travel to attend external visits and meetings.

Key Relationships

  • Director
  • Deputy Director
  • Operations Manager

Shortlisting and Interview Criteria (Person Specification)

Essential

  • Experience providing high-level administrative and secretarial support to leadership, including diary and travel management
  • Strong organisational skills, with the ability to manage multiple priorities and maintain a seamless workflow for senior leaders in a fast-paced environment
  • Experience creating and maintaining professional documents and records, including meeting agendas, minutes and action logs
  • Strong interpersonal and communication skills, with the ability to effectively manage requests and queries from a range of stakeholders at varying levels of seniority
  • A flexible and adaptable approach, with experience adjusting to shifting priorities in a dynamic team environment
  • Good general PC skills including a good working knowledge of MS Office packages and document management systems.

Desirable

  • An understanding of the research and innovation ecosystem, including the role of UKRI
  • Experience supporting high-profile people, programmes or projects

APPLICATIONS

Online applications only for this role. Please submit a CV and covering letter to the attachments section (ignore free textbox for cover letter under Experience section) which clearly outlines how you fulfil the criteria specified along with your motivation for the role. Ensure that the job reference number is included in the filename description of each document uploaded. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the Experience section of the application process.

ADDITIONAL INFORMATION

DEVELOPING TALENT:

We are committed to developing employees in their roles throughout their career. Learning and development plans enable employees to continue their professional development through training and development opportunities such as e-learning, classroom training and on-the-job experiences. We encourage our employees to share their learning across teams and organisations.

BENEFITS:

UKRI can offer the successful candidate:

- Flexible Working

- 30 days annual leave + Public Holidays

- Access to Civil Service Pension Scheme

- Various everyday discounts through our dedicated provider

Visit our dedicated benefits webpage for more info:Benefits of working at UK Research and Innovation (UKRI)

JBRP1_UKTJ

  • Personal Assistant

    6 days ago

    Swindon, United Kingdom Economic & Social Research Council (ESRC) Full time

    Smart Data Research UK: Personal AssistantJob title:Personal AssistantLocation:Swindon based - Hybrid working available (see hybrid working below)Salary:£28,498 per annumContract type:Open EndedHours:Full-time or 0.8 FTE role. ESRC have a wide range of policies to support work/life balance. As such, we welcome full time/part time/compressed hours...

  • Personal Assistant

    6 months ago

    Swindon, United Kingdom Sean Lucas enham trust Full time

    **Job Overview**: **Hours** Part time Monday - Thursday (28 hours) maternity cover. Exact hours to be arranged. May be possible to take on additional hours. The wage is £11.50 per hour. Once maternity cover finishes (November), you will be guaranteed 21 hours, with an option of additional hours. **Main Duties**: To assist with personal care at work (will...

  • Personal Assistant

    6 months ago

    Swindon, United Kingdom McCarthy Full time

    Job Title: Personal Assistant to Director Location: Swindon **Salary**: £34,690 per annum (Incremental Increases) plus benefits Role: Permanent, Full-time **OVERVIEW** Are you a highly professional PA? Have you supported at Director level? We are looking for a dedicated, committed and organised individual who can multi-task, covering a wide variety of...

  • Personal Assistant

    5 months ago

    Swindon, United Kingdom Openwork Full time

    **The opportunity**: As Personal Assistant to the Managing Director, you will provide secretarial, administrative, organisation and business support to our MD, with flexibility to provide support to cover other members of the PA and Executive team as required. You’ll provide consistent, professional, and confidential support ensuring work is delivered...

  • Personal Care Assistant

    1 month ago

    Swindon, Swindon, United Kingdom beBee Professionals Full time £20,000 - £25,000

    beBee Professionals in Swindon is seeking a highly skilled Care Assistant to join our team. As a Care Assistant, you will be responsible for providing support and direct care to our clients, enhancing their quality of life on a daily basis. Your duties will include assisting clients with daily personal tasks, administering medication, and monitoring...

  • Personal Assistant

    6 months ago

    Swindon, United Kingdom STERIS Full time

    At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe. **Position Summary**: This role can be hired on a full or part time basis and will be based in our Swindon Head Office requiring occasional national and international travel. **Duties of the...

  • Personal Care Assistant

    4 weeks ago

    Swindon, Swindon, United Kingdom beBee Professionals Full time £20,000 - £25,000

    As a Personal Care Assistant at beBee Professionals in Swindon, you will play a vital role in providing high-quality care and support to our clients. This role is ideal for individuals who are passionate about enhancing the quality of life for others.Key Responsibilities:Assist clients with daily personal tasks, such as bathing, dressing, and eating.Help in...

  • Personal Assistant

    5 months ago

    Swindon, United Kingdom Openwork UK Ltd Full time

    As Personal Assistant to the Managing Director, you will provide secretarial, administrative, organisation and business support to our MD, with flexibility to provide support to cover other members of the PA and Executive team as required. You’ll provide consistent, professional, and confidential support ensuring work is delivered accurately and within a...

  • Personal Assistant/administrator

    5 months ago

    Swindon, United Kingdom JUICE RECRUITMENT Full time

    This is an exciting time to join our client as they are entering a time of amazing expansion and growth!! Day to Day: - Working closely with the branch manager to ensure a smooth running office - Assisting the team in their operational queries such as holiday requests, booking in site visits and ensuring they have correct and new uniform - Booking in...

  • Personal Assistant

    6 days ago

    swindon, wiltshire, United Kingdom Economic & Social Research Council (ESRC) Full time

    Smart Data Research UK: Personal AssistantJob title:Personal AssistantLocation:Swindon based - Hybrid working available (see hybrid working below)Salary:£28,498 per annumContract type:Open EndedHours:Full-time or 0.8 FTE role. ESRC have a wide range of policies to support work/life balance. As such, we welcome full time/part time/compressed hours...

  • Stores Person

    5 months ago

    Swindon, United Kingdom SBL Services Full time

    The Role: Due to our exciting growth and expansion strategy we are creating a new position for an Stores Person to join our team based in Swindon. Working in a warm, friendly working environment the role includes: managing deliveries in and out, unpackaging items and matching these with orders, managing stock, sourcing products, assisting with customer trade...

  • Personal Assistant

    2 days ago

    Swindon, Swindon, United Kingdom Economic & Social Research Council (ESRC) Full time

    About the OpportunityWe are seeking an experienced Personal Assistant - Operations Coordinator to join our team at the Economic & Social Research Council (ESRC). As an operations coordinator, you will play a critical role in supporting the Director and Deputy Director, providing high-level administrative support and ensuring the efficient management of...

  • Maintenance Person

    5 months ago

    Swindon, United Kingdom Wemyss Lodge nursing Home Full time

    **About Wemyss Lodge**: Wemyss Lodge is a nursing home which has been open for over 30 years in Stratton St. Margaret Swindon, Wiltshire. Our staff team work in partnership to achieve the best possible outcomes for our residents. We have 56 beds providing nursing, respite, dementia, mental health and Complex care. We are within easy reach of shops, local...

  • Personal Support Specialist

    1 day ago

    Swindon, Swindon, United Kingdom Economic & Social Research Council (ESRC) Full time

    About the JobAs a Personal Support Specialist at the ESRC, you will play a crucial role in supporting our staff members with their day-to-day tasks. Your primary responsibility will be to provide administrative assistance, ensuring that our team runs smoothly and efficiently.The successful candidate will have experience in a similar role, excellent...

  • Personal Development Specialist

    4 weeks ago

    Swindon, Swindon, United Kingdom Wiltshire College & University Centre Full time

    Wiltshire College & University Centre is seeking a skilled Personal, Social Development & Employability Tutor to join our team. This exciting opportunity allows the successful candidate to foster personal growth, development, and employability skills among our diverse student body.Key Responsibilities:Engagement and Delivery: Design and deliver interactive...

  • Live in Pa

    5 months ago

    Swindon, United Kingdom Ask Jules Ltd Full time

    **Hourly PA / Carer / Graduate / Support Worker to Journalism Graduate** **Pay & Benefits**: **Start Date:ASAP** **(12 Hour Shifts - Days / Nights)** **£15.00 Per Hour / £180.00 Per 12 Hour Shift** **Work Pattern: 4+ 12 Hour Shifts Weekly** **Pay: £15.00 Per Hour / £180.00 Per 12 Hour Shift** **Location: Swindon** **Accommodation whilst working -...

  • Bank Decontamination Test Person

    5 months ago

    Swindon, United Kingdom Great Western Hospitals NHS Foundation Trust Full time

    Under the direct supervision of the Trust Authorised Person undertake testing on decontamination equipment across the trust. Key duties to include weekly testing and routine maintenance of all decontamination equipment and associated ancillary equipment. Ensure that all work is carried out to a high quality, within cost and time constraints and in a safe...

  • Personal Care Assistants

    2 days ago

    Swindon, Swindon, United Kingdom NursePlus Full time

    About UsWe are Nurseplus, a leading provider of temporary care staff. Our mission is to deliver the highest quality care services, tailored to meet the unique needs of our clients. We pride ourselves on our commitment to excellence, heart, and going the extra mile to make a real difference in people's lives.

  • Personal Care Assistant

    4 hours ago

    Swindon, Swindon, United Kingdom New Age Recruiters Limited Full time

    Are you looking for a rewarding and challenging role in care provision?Company OverviewNew Age Recruiters Limited is a leading recruitment agency specialising in healthcare positions. We are committed to finding the best candidates for our clients.Job DescriptionWe are currently seeking an experienced Care Companion to provide live-in care services to our...

  • Senior Authorised Person

    3 weeks ago

    Swindon, United Kingdom GRIDSERVE Full time

    Job Description ROLE OVERVIEW Senior Authorised Person to carryout operations, construction, and maintenance of the High voltage networks on various ground mount solar PV assets, Battery storage and Electric vehicle charging solutions. The Senior Authorised Person is an operational role with requirement for the person to be on site and carry out High...