Office Administrator

2 weeks ago

Reading Berkshire, United Kingdom Roc Search Full time
Job Description

Roc Search is looking to onboard an Office Administrator for our Central Reading HQ.

Position Overview :

· To provide Sales Support duties to enable the successful delivery of recruitment services to Clients & Candidates

· To create a positive work environment through effective Office & Facilities Management

· To provide Sales Support and administration services to the business

Responsibilities:

Sales Support Duties:

· Work in partnership with the Sales Support Team Lead to provide efficient after placement support.

  • Creation & issuing of Candidate & Client Contracts
  • Onboarding Candidates - capturing of all documentation required for assignments
  • Queries Management - dealing with queries & issues raised via customers, (candidates & clients) and internal stakeholders

HR Administration Duties

  • Maintenance of PeopleHR system to effectively manage the administration for new starters absence, holiday, sickness, leavers etc
  • Support with the administration and preparation of paperwork required to generate offer letters and contracts for Sales Employee
  • Support with the generation of HR reports as required in relation to absence, holiday, churn, retention etc

Office Management

  • Ensure the Reading office is kept and maintained to a high standard
  • Liaise with the cleaning company & suppliers to ensure the office is maintained to the required standards on an ongoing basis
  • Ensure all break out areas including the kitchen are kept clean & tidy on a day to day basis
  • Work in partnership with the Sales Support Team Lead to ensure Company incentives, events etc are visible via promotion/marketing material within the office
  • Organise company events within offices or externally as required e.g. Annual Sales meeting, lunch club etc
  • Photocopier management including the replenishment of paper & toner as required
  • Ordering of all office supplies including stationery, groceries etc
  • Meeting room management including ensuring all equipment is in good repair & the meeting rooms are kept clean & tidy
  • Greet visitors, front of house as required
  • Liaise with external suppliers to arrange for necessary repairs required within the office, to equipment etc

General Administration

  • Incoming post management
  • Record management & archiving
  • Supporting other departments with administrative tasks as required e.g. New Starter Packs, Marketing content etc

Skills

  • 1+ year experience in Admin role
  • Concise verbal and written communication skills
  • Proactive and positive attitude
  • Excellent organizational skills with experience of managing multiple tasks
  • Excellent computer and numeracy skills
  • Take ownership and follow’s up on matters, making well-considered and timely decisions

Perks we offer

  • Birthday off
  • Charity Day
  • Company events
  • Michelin star lunch clubs at 5 star Restaurants
  • Drinks Fridge
  • Loving where you work and who you work with

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