Buying Admin Assistant
3 weeks ago
A contemporary luxury brand, disrupting a traditional industry, we have quickly established a reputation as world-class designers and makers of exquisite bespoke silverware.
We are responsible for designing, making and restoring some of sports most iconic trophies, including the Emirates FA Cup, the Rugby World Cup, the ATP Finals Trophies, FIFAe World Cup and the ICC's Men's and Women's Cricket World Cups.
Operations & Purchasing Administrator
Thomas Lyte are looking for a Operations & Purchasing Administrator to play a crucial role in ensuring the smooth and efficient functioning of day-to-day operations within the organisation. This position involves assisting with administrative tasks, managing facilities, coordinating schedules, and providing support to the workshop and purchasing departments. The Operations & Purchasing Administrator contributes to the overall efficiency and effectiveness of the organisation by maintaining organised systems and facilitating communication between teams.
Provide administrative assistance to both the Operations Manager and the Purchasing Manager
Serve as a central point of contact for project related enquiries, in both the Operations and Purchasing departments.
Participate in post-project reviews to capture lessons learned and incorporate feedback into future projects
Ordering workshop consumables, as well as project related items
Chair weekly packing schedule meetings if required
Responsible for administering and/or revising Purchase Orders for approval by Purchasing Manager on a timely basis
Key involvement in tracking orders and liaising with suppliers on order progress to delivery
Manage indirect suppliers such as packaging and to liaise with Purchasing Manager on updates
Provide key reports on Outstanding Purchase Orders, Order Progress and QC issues to Purchasing Manager for company meetings
Updating the Purchasing Manager of any delays or issues with suppliers/product
Ensure packaging is suitably stocked and place replenishment Packaging Order with agreement on cost from Purchasing Manager
Maintain good working supplier relationships and update the Purchasing Manager of any delays/issues with suppliers/product
Verify invoices against purchase orders and resolve any discrepancies with accounts payable
Provide general procurement support during periods of holiday and sickness
To assist category buying and placing orders for project such as medals and corporate
To administer the submission of Carbon Footprint information to Planet Mark and to ensure the data is compiled and upload in a timely manner, liaising with the Purchasing Manager
To support with the buying and placing orders for projects, as required
Minimum 1 year's understanding of existing supply chains and production processes
Competitive salary, company bonus scheme, Private healthcare (including mental health cover), Auto-enrolment pension scheme, Salary sacrifice vehicle leasing scheme, Day off for charity work, 23 days holiday, plus birthday and bank holidays off work, Employee Assistance programme, with access to wellness benefits and retail discounts, Occasional access to complimentary tickets at sporting and industry events, Company and team building events
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