Office manager

3 weeks ago

United Kingdom Cambridge Intelligence Full time

A full-time, permanent position
Based on-site at our central Cambridge office.

Are you a people person who loves to organise and get things done?

Join us as Office Manager, and help keep our processes running, our office environment welcoming and our teams happy

What’s involved?

Some of the role’s core responsibilities include:

  • Office management
  • Answering phones and managing post
  • Maintaining office attendance logs
  • Monitoring and ordering office supplies (stationery, kitchen items, etc.)
  • Liaising with the finance team on cost tracking and purchase orders
  • Proactively bringing forward ideas to improve our office space
  • Organising monthly birthday celebrations
  • Ordering lunches for on-site meetings
  • Organising events – company annual events, seasonal initiatives, etc.
  • Assisting the people team with HR and talent-related tasks, including onboarding, posting job adverts and policy updates.

Facilities management:

  • Managing suppliers (cleaners, stationery & office equipment suppliers, etc.) and their contracts to maintain office upkeep
  • Project management of office improvement tasks
  • Maintaining building maintenance logs
  • Liaising with maintenance contractors, negotiating prices and overseeing work delivery
  • Ensuring health & safety compliance, including running the annual audit with our consultant
  • Undertaking emergency light testing, legionella testing, fire drills and other safety checks regularly.

Are you a good match for this role?

If you’re a helpful and organised person, with previous office management and administration experience, this is the role for you.

You’ll need to be happy working with our team in the office, but also capable of working independently during quieter periods to get things done. You’ll need a flexible approach to problem-solving too – able to take on new challenges and tasks as they arise. This is a role with lots of variety, with no two days the same.

You might also have experience of:

  • Google suite and Microsoft Office
  • Supplier and contract management for cleaners, maintenance and security companies
  • General office management and administration activity
  • Coordinating events and people & culture initiatives
  • Recruitment administration
  • Being a first aider and fire marshall
Who you’ll work with

Everyone But you will work especially closely with IT, our finance team and our head of people on IT equipment, suppliers contracts and general administration.

Opportunities to grow

There’s no shortage of areas and opportunities to get stuck into. You’ll have the chance to broaden your experience with contract management, event organisation, environmental and wellness initiatives.

Be yourself

We want to build a fair, respectful and welcoming company, where everyone feels at home. That means taking a long-term approach to equality, diversity and inclusion – not treating it as a tickbox exercise.

With the help of our EDI group, we’re working to make every aspect of the business – including recruitment – fair, respectful and inclusive.

We’d love to hear from you We just need your CV and a covering letter.

“The Office Manager role is at the heart of our Cambridge office and part of a supportive team.

In this role you’ll keep our office running smoothly, be a welcoming face to visitors and employees while also enjoying a varied workload. Continuous learning is important to us, so there will be plenty of opportunities to further develop your skill set.”

– Gemma Fitzjohn, Head of People

Three reasons to join us

Event planning – get stuck into events organisation, from choosing meeting venues to planning menus for our Christmas parties.

Make our office a great place to work – enjoy autonomy to make changes that ensure our workspace is a place people enjoy using.

Help keep us all safe – you’ll be key in ensuring our health and safety compliance.

We've created a great selection of perks, including:

Our data visualization tools are part of something big. They help catch criminals, stop cyber-attacks and unmask fraudsters. The work we do matters.

Our people are part of something big too – all great individually, but even better together. From developers to marketers, salespeople to accountants, we’re a smart and inquiring bunch who love finding neat solutions to gnarly problems.

When you apply, we’ll be in touch as soon as possible to get the ball rolling.

1. Phone interview
  • Duration: 30 minutes
  • With: our Talent Manager
  • To check: you’re right for the role
  • Preparation needed: review your CV, re-read this job advert, and have a look around our website more generally.

This is an informal conversation to make sure we’re not wasting your time.

We’ll check if you have the right experience for the role and give you a chance to talk up your skills and achievements. We’ll also discuss your reasons for wanting to join our team.

  • With: Vicky, our Talent Manager, and Gemma, our Head of People
  • To check: your experience, knowledge and skills, and how you approach a challenge.
  • Preparation needed: think about your motivations for joining our team, and any relevant experience you’ve had.

This is your time to shine We’ll ask you questions about your previous experiences, and try to understand how you’ll go about solving the kinds of challenges you’ll face in this role.

We’ll leave plenty of time for you to ask us some questions, too.

3. Last chat
  • Duration: 30 minutes
  • With: Bryan, our CEO
  • To check: your aspirations and motivation
  • Preparation needed: none

This final step is an informal catch-up with our CEO and our CTO. They’ll be interested to hear about your motivations for joining us, and what you’ll bring to the team.

It’s also a great chance to understand our business from a strategic perspective, and to see how your career will progress here.

Don’t forget: it’s a two way thing

Ask questions, share any concerns and let us know if we’re unclear. We don’t do trick questions, and won’t aim to confuse you.

#J-18808-Ljbffr

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