Information Manager
3 weeks ago
Reports to: Senior Information Manager
Location: London – Heathrow
Introduction to role
Va nd e rla nd e is th e gl ob al m a r ket l e a d e r in b agg a ge h a nd ling s y s t e m s for air p orts, a n d so r ti n g s y s t e m s f or p arc e l an d p o s t a l se r v i c es . W o r k i n g w it h in t h e APS UK Project Execution t e a m th e information management t e am s upp ort all U K V a nd e rla nd e p r o je c t d e li v e ry w ith h a nd o ve r a n d p r o je c t d oc u me n t a ti on , ma n agi n g an d c on tr o lli n g d oc u me n ts wit h i n th e V and e rla nd e d oc u me n t m a n age m e n t s y s t e m s an d th e c o or d i n a t ion o f d oc u me n ts w it h in c u s t o me r s’ d a t a b as e s an d d oc u me n t co n tr o l s y s t e m s . Asset Integration forms part of the airports’ handover process. The role requires a specialised technical and administrative skillset, including knowledge of Vanderlande product, customer asset processes and tooling and operation and maintenance requirements.
Role Responsibilities
This role would suit somebody who is a perfectionist, who is capable of working in a specialist and technical area of expertise. The incumbent should be organised, thorough, enjoy challenging situations and have the persistence to see a job through to conclusion. Getting things right, attention to detail, ensuring quality and standards are met and reducing error to a minimum are important factors in this position. Researching and gathering facts, working with formulas and to specifications is also be part of the job. If you are a logical and systematic person, conventional, accurate, shrewd, methodical, dependable, self-starter, serious, probing, objective, self-reliant, and inquisitive by nature, this role would suit you.
Your responsibilities and activities will include:
- P r o v i d i ng d o c u m e n t c o n tr o l and asset integration support f or APS UK pro j e c ts
- P r o v i d i ng s u p p ort to pro j e c t t e a m s i n g e n erat i ng a n d u p d a t i ng d o c u m e n ts ut i l i z i ng a gre e d t e m p l at e s a nd pro c e ss es
- M a n a g i ng d o c u m e n t re l e a s e p r o c e ss es to cl i e nt d at a b a s es
- Managing the asset integration process in client’s databases and generating relevant deliverables
- E n s ur i ng a p p r o pri a t e d o c u m e n t re vi e w a n d a p pro v al s i g n at u r es are o b t a i n e d b y d o c u m e n t o w n er s .
- Liaising with the client’s asset integration team to ensure smooth asset and document handover
- Understanding the connection between physical assets and technical documentation, asset integration and its relation to post-project activities (e.g. maintenance planning and scheduling, spare parts management)
- P r o v i d i ng s u p p ort f or ha n d o v er d o c u m e n ts a nd t e c h n i c al c o n s tru c t i on f il e d o c u m e n t m a n a g e m e n t a nd asset integration management
- Working in partnership with the client to ensure compliance with their information and asset integration requirements and that newly installed systems are operable and maintainable
- Supporting project teams in maintaining project generated and system related records and organising & facilitating consolidation of records and archiving for future reference
- W o r k i ng w i th pro j e c t t e a m s to e n s ure s u b c o ntra c tors a nd re s a l e s u p p l i ers i n f o r m at i on relevant to projects are provided (to and from) i n a t i m e l y m a n n e r a nd e n s ure r e c ords are m a i nt a i n e d t o p r o v i de an e ff e c t iv e a u d i t tr a i l
- Liaising with project teams, Vanderlande internal as well as suppliers and subcontractors, to understand scope and phasing of information management and asset integration requirements
- Actively contributing to continuously improving information management and asset integration tools and processes
- P r o v i d ing f i rs t l i ne s u p p o r t t o APS UK branch team members i n t h e u s e of information management t o o l i n g
- Promoting the role of asset integration in project delivery and soliciting support from responsible teams to ensure success and timely delivery
- Ensuring that project documentation is fit for purpose and conforms to all contractual, legal and statutory regulations, such as CE and CDM
- Ensuring that assets are integrated in client’s databases, with all relevant information available to the client
Role Qualification and Skills
- Previous experience in asset integration related activities is essential
- Orga n i se d an d m e t h o d ical w i t h g o od a t t e n ti o n t o d e t a il
- A b le t o p r o v i d e a u se r f oc us e d su pp ort se r v i c e
- Excellent com m un icati o n s kills / I T li t e rate
- A b le t o a ccur a tely & cl e arly process i n f orma t ion p r ov i de d an d mai n t a in h igh s t and a r d
- Previous experience in information management / document control / information management tooling is desirable
What we offer
- 28 days of annual leave (excluding public holidays)
- Bupa Medical Cover
- YuLife – Wellbeing membership with fast access to GP appointments, promotion of health and wellbeing along with daily quests to gain Yucoins that can be swapped for shopping vouchers
- A challenging work environment with lots of opportunities of career progression.
- Cycle to work scheme
- Pension with Aviva
- Achievers – Employee Recognition Platform
Diversity & Inclusion
Vanderlande is an equal opportunity/affirmative action employer. Qualifies applicants will be considered without regards to race, religion, color, national origin, gender, sexual orientation, age marital status or disability status. If you feel there is a barrier that potentially prevents you from applying, we are always happy to discuss or explore, any reasonable adjustments can be made to support your application.
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