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Part-time Administration Assistant

3 months ago

Wirral Merseyside, United Kingdom Unilever Full time €29,719 - €33,021

We are currently seeking an interim Part Time Administration Assistant, to work with our global FMCG client, renowned for brands such as Dove, Sure, Persil, and Simple, and become an integral part of their fast-paced FMCG environment.

The position is based at our client’s scientific Research & Development facility in Port Sunlight Village, Wirral easily accessible by train and car. This is a Part-time temporary role to run for 6 months, requiring 24 hours per week, between Monday to Friday. Compensation for this role is competitive, paying between £29,719 and £33,021 per annum, pro rata FTE (between £15.24 and £16.93 per hour) depending upon experience.

The role currently offers a mix of remote and onsite working, subject to adjustment based on business requirements.

Committed to changing the world with our ambitious Packaging Strategy – and you could be part of it

We have a huge responsibility to ensure once one of our products is used, that the packaging is successfully recycled whenever possible, and have been working hard to close the loop on plastics and make our packaging more sustainable. We are committed to help create a circular economy for plastics by reducing our plastic waste and creating packaging solutions that are circular, waste-free and carbon neutral. We are looking for someone who can support with administrative work in our Central Packaging Team to help us accelerate our packaging innovations for a cleaner future. We are a high-performance team based on a diverse and inclusive culture with inspirational material scientists with courage, curiosity, and passion for delivery and sustainability.

Role Purpose (accountabilities)-

We are looking for someone who can support with administrative work in our Central Packaging Team for up to six months and preferably working four half-days per week. The work can be done hybrid or on site, though it is preferred that the role holder is present on site (Port Sunlight) at least twice a week to directly engage with the team.

Responsible for on-boarding new suppliers into invoicing system (Velocity).

Submit and track PO requests and orders in Coupa procurement system and resolve issues.

Support logging in and tracking of new materials into our LIMS system.

Submit and track requests for confidentiality and research agreements in internal system (CLM) and coordinate with program leaders the execution of these agreements & contracts.

Responsible for keeping track of our team’s budget (actuals and forecast) with focus on the commitments from above contracts/agreements including ‘Easy Budget’ tool.

Distribution of agenda, recording and circulating minutes for key internal non-program Central Packaging meetings including agreed actions follow ups.

Management of specific team-wide SharePoint based databases.

All about you-

You will be part of a diverse team that is developing sustainable packaging solutions for a cleaner future.

You are well organised and can deliver to deadlines.

You are flexible, agile and able to multi-task.

Committed to continually develop your skills on internal systems.

You are a strong communicator, can understand and summarise information effectively, communicate well with the wider team and project leaders.

You are good at reaching out to people to make sure they provide support and information when needed.

Experience using these systems is a nice to have, but not necessary as training can be provided.

What we offer:

Be part of a diverse, inclusive, high-performing and ambitious team shaping the future of packaging.

Hybrid working: on-site (at least twice a week) and remote

Support. These responsibilities are currently spread across various members of the existing team, who will be available for support if needed.

Additional Information

Port Sunlight working environment:

Free onsite parking

Staff shop discounted products

Working in state-of-the-art laboratory and pilot plant facilities

Free parking onsite

5 mins walk to train station serving Liverpool & Chester

20-minute drive from Liverpool city centre/30-minutes drive from Chester

Disabled parking

In the heart of picturesque Port Sunlight village

There are also several site clubs available to join covering a range of topics including Book Club, Running, Choir, Pool, Genealogy and much more.

The sites have three catering outlets which provide a range of hot and cold food and drinks daily.

In addition there are a range of vending machines and cold water dispensers around the site accessible throughout the day.