Administrator - Monday - Friday

4 weeks ago

Birmingham, United Kingdom e2e Infosys Full time

Main Purpose of the Role: The Engineering Administrator will work alongside engineering team colleagues to provide an efficient and effective administration support to the team ensuring a smooth operation. Supporting both internal and external customers ensuring all administration duties relating to Engineering Projects are delivered in an accurate and timely manner.
Main responsibilities:
•
Engineering document supply and control (SOP's, Risk Assessments etc.)
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Raising Purchase Orders for materials, service, and contracts
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Maintain the company's quality ISO 9001; 2015 management system.
•
Administration of maintenance software programmes
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Communicating with contractors and suppliers 1. Identify key critical engineering spares and ensure they are stocked and maintained.
•
Work with the Engineering Team and Suppliers to ensure cost effective spare parts are sourced.
•
Feedback unusual movement or high consumption of spares
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Purchase Order generation
•
Liaise with internal stakeholders to agree and organise work activity.
•
Work with Engineering to log work sheets accurately and generate reports accordingly.
•
Logged Engineering Team holidays following management approval.
•
Inform management of any obstacles to making safe, efficient deliveries on time.
•
Primary plant control for technical support enquires.
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Point of contact for all technical enquiries requiring an engineering response.
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Assisting with the management of engineering projects from start to finish, including tracking progress and coordinating with key stakeholders.
•
Preparing reports and presentations on engineering projects and data.
•
Coordinating meetings and events for the engineering department
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Maintaining technical communication.
•
Provide general administrative support to the engineering department.
Health, Safety and Environment:
•
To work in compliance with the Health & Safety Policy to ensure hazards are identified and risk assessed and controlled.
•
To be proactive in managing personal health, safety and wellbeing and that of colleagues.
•
Ensure a safe workplace environment without risk to safety
•
Qualifications and Skills Requirements:
•
Level 2 or equivalent Engineering degree qualification in administration or technical.
•
A minimum of 1 year of experience in a technical/engineering support role is highly advantageous.
•
Ability to read and interpret technical drawings and data.
•
Must have good analytical skills and be detail orientated.
“Confidential
2
•
Excellent computer skills including Microsoft Office
•
Excellent communication skills, both written and oral.
•
Must have the ability to work well under time constraints in a fast-placed, deadline driven environment.
Personal Specification:
•
Highly organized with strong attention to detail and ability to manage multiple, changing priorities.
•
Demonstrated initiative and ability to work independently, collaborate in a team environment.
•
Demonstrated aptitude for data critical thinking, analytical, and problem-solving skills.
•
Must be a team player and able to work with limited supervision.
•
Must be able to organize workday to complete assigned task timely
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