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Account Admin Assistant

4 months ago

City of London Greater London, United Kingdom Fuller Long Full time

Contract: Permanent, Full or Part-time, minimum of 16 hours per week

Location: Home Working, plus ideally once a month in London

Fuller Long - HEA is a dynamic and growing Planning, Heritage and Archaeology Consultancy committed to delivering excellence. We are currently seeking a highly organised and detail-oriented Accounts & Admin Assistant to join our team. This is a fantastic opportunity for an individual with strong accounting skills to contribute to the success of our organisation.

As an Accounts & Admin Assistant, you will play a crucial role in maintaining accurate financial records and providing administrative support to the team. This role is ideal for someone who is adept at handling financial transactions, raising invoices, reconciling accounts, working with individuals, companies and charities to answer queries and manage aged debtors.

We expect the person to have a keen interest in helping with all aspects of a growing business and turn their hand to a wide range of tasks.

To ensure all financial transactions are processed promptly, accurately and efficiently;
• To ensure all accounts receivable invoices are raised at the end of each month and our aged receivables do not exceed an average of 38 days;
• To ensure all financial transactions are allocated to the correct tracking categories for departmental and team member bonus allocations and reporting;
• To ensure all annual accounts, financial reporting, tax returns and payroll are processed by the required deadlines;
• Bookkeeping: Accurately record financial transactions, including but not limited to invoices, expenses, and payments. Reconciliation: Assist with regular bank and credit card reconciliations to ensure accuracy and identify any discrepancies.
• Accounts Receivable and Credit Control: Manage receivable processes, including creating and processing of invoices, allocating payments, tracking outstanding balances, chasing payments and escalating to Debt Collection Agencies once we have exhausted all our avenues of collection.
• Accounts Payable: Financial Reporting: Assist in the preparation of financial reports, summaries, and statements on a monthly, quarterly and annual basis as required by management.
• Maintain organised and up-to-date financial records and documentation.
• Communication: Collaborate with our team members and cross-departments to gather necessary financial information, including forecasts, project budgets, and assessments, and provide support as needed.
• Ad Hoc Tasks: Proficient in using Xero accounting software and Microsoft Excel;
• A good working knowledge of billing and credit control is desirable;
• We will consider applications for full-time or part-time however we would like a minimum of 16 hours per week. Please state your desired hours within your application and the specific schedule for part-time hours can be negotiated based on mutual agreement.

A comprehensive benefits package commensurate for this level and your experience, including annual leave increasing with long service.

If you are a dedicated and detail-oriented individual with a passion for finance, we invite you to apply by sending your resume and a cover letter to . Please include "Accounts & Admin Assistant Application" in the subject line.