HR Generalist Coordinator

2 weeks ago

London, United Kingdom Chanel, Inc. Full time

HR Generalist Coordinator page is loaded HR Generalist Coordinator Apply locations London time type Full time posted on Posted Yesterday job requisition id JOBREQ00091106

We are looking for an experienced HR Generalist Coordinator to join our team based in London. You will be joining the HR team who provides People support to Global Corporate functions and People Solutions global teams, supporting 2 senior members and their teams, to provide broad administrative support, but also help supercharge the efficiency of the teams. This role plays an integral part in community building, as well as stakeholder management to ensure the functions are connected and working closely with the different stakeholders (internal and external).

Role will also support function priorities with the two leaders working together to balance work load. This may include-coordination of extended community meetings, agendas and action items, support with key events.

Core Admin Tasks:

1. Strategic calendar management: Much of our work gets done through co-creation and dialogue, so meetings are a vital part to ensure the right communication and collaboration happens in a timely way. You bring a keen sense of prioritisation, flexibility, anticipation, and communication to architect the best/suitable flow and frequency of meetings to include:

  • Regular calls with Business partners, Global Leaders, PO LT (People & Organisation Leadership Team) members
  • People Solutions related governance meeting management
  • People Solutions key project milestones scheduling

2. Project/Department support across two teams which may include coordination of extended community meetings, agendas, action items and project management to help balance workload.

3. Travel arrangements: Because of the global nature of the teams, travel plays a large role in staying connected with the regions. Travel management must be proactive and smart, ensuring smooth transitions to and from multiple destinations, as well as interactions with regular schedules and meetings to ensure things continue to flow smoothly.

4. Expense and Budget management : Manage expensing and tracking of yearly travel expenditures, as well as vendor invoice tracking, approvals, and budget accruals.

Additional Project Related Task:

1. Ad hoc Event planning: In-person community meetings form a core part of working on strategic priorities in a global way. Planning events to maximize collaborative working conditions, team building opportunities, and simply opportunities to bond together play a large role in the success of the extended teams. Includes:

a. Venue scouting/searches & negotiation with hotels and restaurants

b. Logistical coordination (UK and Paris) of seminars, executive events (budget, invitations, catering etc)

Skills Needed:

  • Demonstrated sense of service
  • Extremely organised and able to multi-task and work at fast pace
  • Understanding of complex scheduling & flexibility to change based on individual needs, geographies, levels of urgency, etc.
  • Discretion to handle confidential information and sensitive issues
  • Proficiency with collaboration tools (for example, O365 Teams), Excel, PowerPoint; Acrobat Pro and SharePoint
  • Interest for Budget monitoring
  • Good communication/interpersonal skills, as point of contact for internal communities & external partners

Leveraging your unique experiences, Chanel will enable you to…

  • Have broad exposure to various corporate functions, business divisions and geographies
  • Develop long lasting and meaningful relationships with wide range of colleagues across all regions, divisions, and levels
  • Build critical thinking to deliver pragmatic and business-adapted solutions
  • Be creative By choosing tools and communication methods to make thing easier and efficient.

You are energised by…

  • Working in a highly collaborative environment
  • Creative problem solving with a detail-oriented point of view
  • People topics and contributing to build an ever-better employee experience at CHANEL
  • Multi-cultural environment and global scope
  • Getting the job done and moving things forward efficiently
  • Anticipating the needs of the team and adding value in a multitude of ways – through efficiency, seeing the risks/holes and filling them, and providing perspective on projects

What you can bring to the team…

  • Energy, enthusiasm and critical thinking to do things better
  • Great communication skills (written and verbal)
  • Attention to detail, as well as proactive thinking about what is needed for the team
  • Process-driven and pragmatic approach to support the business
  • Organisation and Prioritisation skills
About Us

Chanel is a world leader in creating, manufacturing and distributing luxury products, including Ready-to-Wear, Accessories, Fragrances, Makeup, Skincare, Jewellery and Watches. Founded by Gabrielle Chanel in 1910, the House remains dedicated to quality craftsmanship and offering high-end creations. At present, Chanel employs more than 32,000 people worldwide.

As an independent company, its core values are grounded in:

Exceptional creation and client experience

As part of this, the House promotes arts, culture and creativity, while investing significantly in key areas including research & development, sustainability, and innovation.

Chanel is dedicated to creating the conditions for people to perform at their best, building on their strengths and enabling them to benefit from new opportunities. It offers a unique working environment where people are given time to understand the brand, the business, and develop their personal motivations. This means everyone can grow, continue to be inspired and feel included, now and in the future. The company fosters true collaboration and respect for all, grounded in the belief that diversity is essential to the success of the organisation and its people.

Chanel remains committed to rewarding people competitively, as well as offering initiatives such as wellbeing programmes, learning and development opportunities, and parental leave for all parents globally.

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