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Legal Assistant

2 months ago

Nottingham, United Kingdom Shakespeare Martineau Full time

Legal Assistant (Residential Conveyancing)


Are you experienced Legal Assistant and interested in developing a great career and looking for a new challenge?


If so we’d love to hear from you


What we can offer you....


  • A culture of trust and empowerment with responsibility and autonomy over your work and the freedom to manage when and how you do it
  • The support and encouragement of a great team behind you and friendly partners who all want to help you thrive
  • Exposure to excellent development and collaboration within your team
  • A competitive package with amazing benefits


The Opportunity:


Job Purpose/Summary:

To provide support to fee earners in delivering a full range of legal services, including but not limited to sales and purchases, re-mortgages and transfers of ownership. The Legal Assistant will work closely with Fee Earners in the day to day running of matters effectively and efficiently, improving client service and compliance where possible.


Your key duties will be:


  • Providing timely and effective support to requests for assistance from fee earners and members of the team
  • Dealing with initial enquiries from potential clients by obtaining all necessary information and providing a detailed breakdown of anticipated costs and disbursements
  • Producing accurate correspondence and documentation including but not limited to client engagement letters, client engagement packs, client information forms, cost estimates, terms and conditions of business; CQS letters, contract packs, drafting and exchanging of contracts.
  • Attending to clients in person and on the phone providing updates, taking messages and assisting where appropriate
  • Using a case management system to process and progress files
  • Managing file opening, closure and archiving
  • Managing diaries for the team, planning and organising meetings and making travel arrangements
  • Organising and maintaining departmental filing systems and document storage
  • Audio dictation as required and familiarity with Big Hand for provision of support service to fee earners
  • Photocopying, scanning, faxing, printing, filing and other general administrative tasks
  • Assisting with accounting and billing
  • Any other duties as reasonably required including attending at offices other than their usual place of work from time to time if necessary
  • Working in accordance with the SHMA Culture code


What you'll need:


  • Previous experience working in a legal assistant role to include an understanding of legal terminology, critical thinking skills and attention to detail
  • Efficient and accurate transcription of audio dictation skills
  • Computer literacy, Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Excellent oral and written communications skills Excellent organisational skills, flexibility and the ability to handle multiple priorities simultaneously


Meet the team:


Our residential conveyancing team are a welcoming bunch. They are dynamic, hardworking and highly supportive of one another in providing a great service to our clients. The residential conveyancing team act for clients on both new build and private transactions. The team form part of our wealth super-team, part of our wider life and business unit.


Want to know more about us?


It’s the people at Shakespeare Martineau that make us so special. By understanding what our people want, giving them the support they need, recognising everyone’s contribution and realising the unique power of teams, together we win. As a firm we are focused on proactively building and developing diverse teams, bringing different backgrounds, personalities and perspectives together. We play to our strengths, pushing ourselves to be consistently better than yesterday and deliver amazing solutions for our clients. We empower our teams with a high degree of individual responsibility; we self-manage and encourage everyone to be responsible for their own learning, knowing it makes us even better at what we do


We believe in trusting our people to make the right decisions for themselves, from when and where you work, to how you dress; we focus on outputs.


How we work


We embrace agile working and offer a blended approach to where and how we work. We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.


We have hubs in Birmingham, Bristol, Edinburgh, Leicester, London, Lincoln, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield. This role will be predominantly home based with travel as required into Leicester or one of our other West Midlands hubs.


Please note - This role will be based in our hub in Nottingham.


Our standard office hours are Monday – Thursday 9.00am to 5.30pm and Friday 9.00am – 5.00pm. Due to the nature of this role candidates will need to be flexible in terms of working hours; in addition to our standard hours cover will be required during evenings and weekends.


Additional information


Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.


Equal opportunities


Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.