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Administrative Assistant
2 months ago
Administrator - Hybrid after passing probation (6 months) - City Location - Lovely offices -
Mon - Friday - 9:30-17:30.
Salary up to £30,000
We have an exciting opportunity to work for a successful accountancy firm in London as an integral part of their administration team.
About the Role:
Main duties and responsibilities
- Assess and finalising finance documents prepared by the audit team
- Processing documents in line with internal procedures, which may include liaising with other departments in the company.
- Typing/preparing correspondence for Partners and Managers for their approval i.e. letters, emails, minutes, documents, notes, preparing draft letters, etc.
- Undertaking audit reviews and reporting accordingly.
- Maintaining and updating databases, i.e. data entry, electronic filing, client details, scanning.
- Liaising with Partners and managers to regularly ensure information stored in CRM system is precise and updated, reporting and resolving issues accordingly.
- Adding new clients, including gathering, collating and reviewing documentation in line with certain regulations.
- Updating letter templates, departmental procedures and/or manuals, relaying changes to team members and providing assistance and training where appropriate.
- Maintain a log of client records held, ensuring all records are stored securely, filed logically, and returned in a timely manner to clients on completion of assignments.
- Maintain a log of audit library books, ensuring books are returned in a timely manner, follow up any late returns and ensure the departmental library is presentable.
- Ensure the departmental stationery supplies are sufficient, ordering additional stationery when required.
- Liaising regularly with the Admin Team and Managers to identify work commitments and prioritising workloads accordingly.
- Liaising with the Admin department to resolve problems on Partners/Managers’ behalf and taking ownership of the issue, following up where appropriate.
- Working independently and/or as part of a team on projects providing administrative support.
- Occasional assistance provided to other teams when cover is required (full training given if applicable).
- Sharing workload and commitments with other members of the audit team, training and supervising where applicable.
- Undertaking research for various projects as required.
Qualifications:
- Experience of providing administrative support to a large team
- Good working knowledge of databases, to include Word, Excel, and PowerPoint packages, with the ability to ensure all work is produced to our corporate style.
- Strong organisational and administrative skills
- Ability to handle conflicting demands and juggle priorities.
- High degree of accuracy and attention to detail.
