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Payroll Administrator

4 months ago

Leatherhead, United Kingdom Police Federation of England and Wales Full time

Primary Function


The Finance and Payroll Administrator is primarily responsible for running the payroll process in liaison with the Human Resources Department for the Head Office, branch civilian staff members and Elected officials ensuring all colleagues are paid accurately and on time. This includes pension administrative tasks, P11Ds processing and handling taxable expenses. In addition to this, this role will provide finance administrative services which involve bank and balance sheet reconciliations plus inputting month-end journals.



Key Responsibilities


  • Manage the end-to-end payroll process for HQ, branches and elected officials
  • Ensure accurate and timely processing of payroll transactions for all colleagues
  • Handle payroll discrepancies and resolve any issues promptly
  • Utilise payroll software IRIS Earnie to process transactions accurately
  • Administer payments to third party providers and HMRC
  • Prepare the payment transfers for approval
  • Prepare and process the monthly payroll journals into the finance system (Navision)
  • Maintain and update employee records, including pension contributions and beneficiaries
  • Administer employee pension plans, including enrolment and contributions
  • Ensure compliance with pension regulations and reporting requirements, including processing of payment runs
  • Generate payroll reports for management review and auditing purposes
  • Reconciliation of balance sheet accounts and analysis of payroll and pension data to identify trends and discrepancies (payroll reconciliation)
  • Ensure compliance with tax legislation, pension regulations, and reporting requirements
  • Calculate and process P11Ds (Benefits in kind)
  • Knowledge of statutory legislation relating to PAYE, National Insurance, Statutory payments and Pensions
  • Perform Bank Reconciliations
  • Other ad hoc duties as prescribed by the Financial Controller to assist in achieving Finance Department objectives


Key Skills & Experience


  • Working knowledge of payroll software IRIS Earnie
  • Previous experience of running end-to-end payroll
  • Experience of accounting systems, preferably Microsoft Dynamics Navision
  • Knowledge of statutory legislation relating to PAYE, National Insurance, Statutory payments and Pensions
  • Spreadsheet manipulation skills and an aptitude for Microsoft Excel
  • A methodical approach with a high level of accuracy and attention to detail
  • Good investigative and research skills
  • High degree of interpersonal and communication skills, both written and verbal, with the ability to convey messages to different groups of people by adopting a range of styles, tools, and techniques appropriate to the audience and nature of the information involved
  • Experience of working in an Agile environment, able to work under pressure and towards tight deadlines with a flexible approach to work to ensure the success of the team
  • Able to work successfully as part of a team and with limited supervision when required, using their own initiative



What PFEW will offer you


We offer multiple benefits to our HQ employees including: flexible working, hybrid working, competitive salary, life assurance, private healthcare, enhanced pension contribution, enhanced leave, employee assistance program, onsite free lunches and refreshments, free onsite gym, free onsite parking, 26 days holiday (increasing with length of service), mental health clinics, support for continuous professional development, employee discounts and more….