Exhibition Project Administrator

2 days ago

London, United Kingdom KnoWho Full time

We are supporting our dynamic and creative exhibition design agency client, with their search for a highly ornganised Project Administrator to join the team and play a key role in supporting their operations. The agency work with leading brands to create impactful and innovative exhibition spaces. Their team is passionate about design, collaboration, and delivering exceptional results for our clients.


Job Title: Exhibition Design Agency Administrator

Location: Central London

Salary: 30k-35k

Job Type: Full-Time/ Hybrid


The Role:

As the Exhibition Design Agency Administrator, you will act as the vital link between internal sales/ account managers and external build contractors, ensuring that all communications and processes run smoothly. Your main responsibilities will include:

  • Quote Management: Reviewing and verifying all quotes before they are sent to clients to ensure accuracy and consistency with project specifications and budgets.
  • Exhibition Design Review: Assisting in the review of all exhibition designs, ensuring they meet the necessary standards and are ready for implementation.
  • Process Support: Collaborating with internal teams to streamline processes, provide administrative support, and ensure efficient workflow management.
  • Liaison Role: Acting as the key point of contact between internal account managers and external contractors, facilitating clear communication and ensuring project requirements are understood and met.
  • Documentation & Reporting: Maintaining organised records of quotes, designs, and project documentation, and providing regular updates to the team on project status.


Key Responsibilities:

  • Verify the accuracy of all outgoing quotes and proposals.
  • Assist in the review and approval of exhibition designs.
  • Coordinate communication between internal teams and external contractors.
  • Monitor project timelines and ensure deadlines are met.
  • Assist in optimizing internal processes to improve efficiency.
  • Manage documentation, reports, and project files.


Requirements:

  • Proven experience in an administrative role, preferably within a design or creative agency.
  • Strong organisational and multitasking skills.
  • High attention to detail and accuracy, especially when reviewing documents and designs.
  • Excellent communication and interpersonal skills.
  • Ability to work well under pressure and manage multiple projects simultaneously.
  • Familiarity with project management tools and software is a plus.


Why Join the Agency?

  • Opportunity to work with a creative and collaborative team.
  • Involvement in exciting projects with top-tier clients.
  • Professional development and growth opportunities.
  • Competitive salary and benefits package.

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