Personal Assistant

1 month ago

Glasgow, United Kingdom Talentworx Full time
Job Description

Talentworx are working with a growing firm, currently with 34 Partners, specialising in the areas of private client, commercial property, renewable energy, farming and agricultural, telecoms and licensing, corporate, commercial dispute resolution, employment and family business. They have offices in Glasgow, Edinburgh, Inverness, Dunblane and Dunfermline.


They are seeking an experienced Personal Assistant, who is happy to get involved in HR duties, to join the Glasgow team on an initial 12-month FTC.



What's in it for you?


  • Around £28K
  • Hybrid Working
  • Pension 7% Firm, 5% Employees
  • 24 Days Al + Public (+ 6 Days to be bought)
  • Health Shield - Private Health cash pot
  • Special leave days



Administrative Support duties:


  • General administrative: General administrative duties including photocopying, scanning of documents, filing, taking messages and sorting and distributing post
  • Client correspondence: Assisting with routine correspondence and enquiries from clients and members of the public in a timely manner on behalf of fee earners
  • Diary management: extensive diary management for key partners as well as planning and coordinating key meetings for clients, lunches, dinners, offsites and events led by the firm
  • Confidentiality: Maintain client confidentiality and legal professional privilege




Key HR responsibilities include:


  • Supporting the graduate recruitment and summer placement processes including logging, tracking and redacting application forms and contacting candidates
  • Supporting the annual NQ process – tracking application forms and scheduling interviews
  • Attending law fairs as necessary
  • HR projects: assisting with HR projects as required
  • Reporting: utilising the HRIS to produce accurate reports in a timely fashion
  • Payroll: supporting the HR department with payroll administration
  • Monthly pension administration
  • Updating the HR system
  • Recruitment: filing and tracking applications and organising interviews with candidates, drafting and sending offer letters and contracts of employment, running inductions for new starters, updating and managing the HR system with new starters and leavers and processing invoices
  • Training: liaising with training providers, assisting with developing the planning cycle, scheduling courses, paying invoices; coordinating training materials, and circulating training emails.
  • Any other ad-hoc duties




Desired Skills and Experience:


  • Previous experience within a personal assistant or secretarial background is essential
  • Experience within HR is desirable
  • Excellent IT skills including full MS Packages and experience using MS Excel
  • Demonstrated knowledge and use of track changes
  • Working knowledge and confidence in using office equipment such as photocopiers, scanners, facsimiles, etc
  • Be able to build rapport and communicate positively and effectively with all levels of employees and partners
  • Be self-motivated and self-driven
  • Be good at influencing people and look for constructive and positive solutions
  • Have excellent IT, Excel and data analysis skills and confident in utilising information to support business priorities
  • Have excellent attention to detail
  • Proactive with a positive ‘can do’ approach

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