Senior Team Administrator
4 weeks ago
Senior Team Administrator
About Thames Freeport:
Thames Freeport is the largest economic intervention and opportunity in South Essex and the Thames Estuary. Its vision is to connect the global ports at London Gateway and Tilbury with Ford’s world-class Dagenham facility, creating an economic zone which accelerates investment and jobs in the region. This includes generating new economic value of over £2.5bn per year, additional inward investment in excess of £4billion, and over 21,000 new and sustainable net additional jobs, delivering regeneration and job creation in areas in urgent need of levelling-up.
The Thames Freeport partnership is a private sector led consortium comprising DP World, Forth Ports and Ford. The private sector partners work very closely with HM Treasury, HMRC, DLUHC and DIT, as well as all local and regional bodies including Thurrock Council, London Borough of Barking and Dagenham, London Borough of Havering, the Port of London Authority and the Thames Estuary Growth Board.
The role:
We are currently seeking a highly organized and detail-oriented individual to join our team as a Senior Team Administrator. This is a key role within our organization, providing administrative support to our senior management team and ensuring the smooth running of our office operations.
Key Responsibilities:
- Provide comprehensive administrative support to the senior management team, including calendar management, travel arrangements, and expense reporting.
- Coordinate and schedule meetings, conferences, and events, ensuring all necessary materials and resources are prepared in advance.
- Manage and prioritize incoming communications, including emails, phone calls, and mail, and respond or redirect as appropriate.
- Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.
- Maintain and update confidential employee records, ensuring compliance with data protection regulations.
- Assist with the recruitment process, scheduling interviews, and conducting reference checks.
- Coordinate and oversee office operations, including ordering supplies, managing equipment, and liaising with vendors.
- Support the implementation of new administrative systems and processes to improve efficiency and productivity.
- Provide support to other team members as needed, including assisting with special projects and tasks.
Skills and Experience:
- Proven experience as a senior administrator or executive assistant, preferably in a fast-paced environment.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy, with the ability to maintain confidentiality.
- Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team, with a proactive and positive attitude.
- Strong problem-solving skills and the ability to adapt to changing priorities.
- Knowledge of HR processes and procedures is a plus.
We offer a competitive salary and benefits package, as well as opportunities for professional development and growth within our organization. If you are a motivated and dedicated individual with a passion for providing exceptional administrative support, we would love to hear from you.
To apply, please submit your CV. Only shortlisted candidates will be contacted for an interview.
As key partners within the Thames Freeport, DP World are pleased to advertise the role of Senior Team Administrator on their behalf. We reserve the right to close this job early if we receive a high volume of applications.
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