Database and Compliance Assistant

1 week ago

East Blatchington, United Kingdom Mayo Wynne Baxter Full time

Database and Compliance Assistant



Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.

Are you enthusiastic, keen to learn and develop your skills? Looking for a friendly, busy and supportive team where we will help you grow? Our Database and Compliance team are looking for a new Database and Compliance Assistant


Location: Eastbourne - Hybrid (1 month in the Eastbourne office)


You will primarily support the Database and Compliance team, who manage all aspects of new instructions, to ensure matters are opened in a timely manner and an excellent client service is delivered at all times. Gradually receiving training and development in this fast-paced team to provide the full service level to clients and stakeholders.


What you will be doing:


  • Preparing matters to be opened
  • Creating new contact records if not already on Peppermint (PPM)
  • Updating existing contact records with the data that has been provided on the New Instruction Form (NIF)
  • Liaising with Legal Advisers and Paralegals to obtain any missing or incorrect information on the NIF
  • Running SHMA conflict checks and attaching results to NIF email
  • Amend contact data for deceased clients, changes of address, mailing preferences etc
  • Amend client and matter data if update becomes necessary
  • Creation of Opportunities, Clients and Matters as necessary to open new client matter files ensuring the highest standards of data quality at all times
  • Generate the standard whole firm opening documentation on a matter and send out to the client
  • Record confirmation of Instruction and GDPR responses from the client on the relevant database records in a timely and accurate manner
  • Ensure that conflict searches have been run and are attached to the new matter to document the legal adviser checks
  • AML Processes and Data Maintenance
  • Identifying and implementing efficiency improvements in the Department’s service delivery systems and procedures
  • Providing training and guidance to new legal advisers, paralegals and LSAs as part of their induction process
  • Undertaking any specific training when required to do so and overall having a responsibility towards self-development
  • Ensuring the confidentiality and security of all the firm’s and client’s documentation and information


What you will need:


  • Experience of administrative experience in a similar role or qualification
  • Experience of Microsoft Office suite including Word and Outlook
  • Experience of Microsoft Excel
  • Able to communicate clearly in person and in writing
  • High degree of efficiency, accuracy and organisation in carrying out tasks
  • High level of attention to detail
  • Ability to learn and understand data protection legislation and requirements
  • Demonstrates a willingness and aptitude to learn new skills and ways of working


How we work?


We embrace agile working and offer a blended approach to where and how we work.


Read more about MWB's fantastic benefits

We appreciate that people have different needs and preferences, and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have offices in hubs in Crawley, East Grinstead, Lewes, Brighton, Eastbourne, Seaford, Peacehaven, Storrington and Chichester


We encourage people from all backgrounds to apply to join our team. We seek to engage a diverse workforce, focusing on inclusivity and fair treatment for all.


We oppose all forms of discrimination and promote equality of opportunity in everything we do.


We can make reasonable adjustments for applicants and employees with a disability so please let us know about any specific needs and requirements you have.

About Ampa Group


Welcome to Ampa - a leading group of legal and professional services brands, home to leading legal services firms such Shakespeare Martineau, Lime Solicitors, Mayo Wynne Baxter, Marrons and others.

Our ‘House of Brands’, is where legal and professional service brands converge to unlock exciting opportunities for career advancement, collaboration, and comprehensive business services support across various disciplines including HR, IT, finance, and marketing.


Our overall purpose is to act as the cornerstone that facilitates the growth of every brand within our collective, empowering them with enhanced purchasing capabilities, access to specialised expertise, and a cohesive set of values and culture.


At our core, we are dedicated to creating an environment where each brand thrives through mutual growth and co-operation. Through our shared infrastructure and central support, we enable our brands to flourish, using the strength of our collective resources.


If you are passionate about driving positive change and immersing yourself in an inclusive, diverse, and supportive culture, then we invite you to join our team as we continue to unlock the potential in our people, clients, and investors.

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