Events Manager

3 weeks ago

Milton Keynes, United Kingdom RacingLine Events Ltd Full time
Job Description

To apply, please submit your CV with a covering letter detailing your salary expectations.


Your main place of work will be 4 Quatro Park, Tanners Drive, Blakelands, Milton Keynes, UK


JOB PURPOSE

The main purpose of this role is to manage and deliver events for RacingLine, reporting into the Senior Event Manager. 


JOB CONTEXT

RacingLine is a small developing company where flexibility is an absolute keynote. It prides itself on the quality of its service and this is a critical competitive differentiator for the company. Responsiveness is also a key quality that RacingLine’s customers value highly. It relies on its employees to adapt and react when customers require more, or something special. Teamwork is, naturally, also a key characteristic of the company’s overall approach; people have to rely on each others’ support and for each of their colleagues to deliver their particular expertise as effectively as possible.


JOB ROLE

EVENT MANAGER – RESPONSIBILITIES

  • Full event management of events passed from the Senior Events Account Manager and where applicable, the Events Director and Commercial Director
  • Manage and attend events awarded from clients to RacingLine – events ranging from: Ride and Drives, Industry dinners, Conferences – breakfast meetings, half day meetings, full day conferences (with an overnight), VIP events e.g. corporate hospitality, dinners in 5* restaurants, hotels, Exhibitions, Team building, Customer event support requests
  • Events range from small through to large scale e.g. 10 – 250 people
  • Operate events to the standards of both RL and the client
  • Be accountable for all elements of the event to client
  • Onsite attendance to all events where required
  • Full budget management from start to finish to include reconciliation and invoicing to client
  • Attend client meetings on own
  • Confidence in promoting RL services at any time
  • Where possible, obtain new clients from outside our existing portfolio
  • Must have a sound destination/ venue knowledge
  • Managing negative situations, problem solving and escalating where applicable
  • Proposal writing in full for management team sign off
  • Pitching of proposal to client without the support of the RL management team
  • Be the main day to day contact for our key blue chip, automotive clients
  • Ensure the company’s event deadlines are adhered to at all times
  • Ensure the signage and merchandise stocks are kept up to date and to a high standard
  • Keep up to date with new venues, industry information to feedback back to RL and their client/s
  • Have a sound knowledge and understanding of our client’s industry and their competitors


OBJECTIVES

  • Ensuring compliance with the Events Manager role at all times
  • Maintain the existing relationship with existing client relationships
  • Build, grow and develop new relationships with clients and suppliers
  • Be a pleasure to deal with at all times – no request, issue, deadline to big or to small; both onsite and offsite
  • Maintain the 24hr response time to the client
  • Ensure the team dynamics and relationships are maintained
  • Ensuring the events are delivered to a high standard at all times – where concerns arise these are escalated to the Senior Events Account Manager and then Events Director and Commercial Director where applicable

 

PERSONAL CHARACTERISTICS

  • Flexible attitude to ‘getting the job done’
  • Open and friendly to all customers, suppliers, public and colleagues
  • Commercially aware to business developments and sales opportunities
  • Willing to embrace all aspects of our business
  • Happy to be an integral part of the RacingLine team spirit
  • Honesty and trust in all dealings


WORKING CONDITIONS

As with all events work, you will be required to travel and work away from home from time to time.

Your normal hours of work are from 0900 to 1730 Monday to Friday but will also include weekends for events, therefore, you will be expected to work such hours as are necessary to complete the tasks allotted to you and no overtime payments are made.


If requested and authorised some time off in lieu can be taken in recognition of extra days worked


KEY RELATIONSHIPS

INTERNAL

Events Director

Commercial Director

Senior Events Account Manager

All members of RacingLine Group Management Team

All peer/colleagues

 

External

All existing clients

All new business/clients

Key Suppliers and freelance services

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