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Proposal Coordinator

2 months ago

Southampton, United Kingdom Stepnell Full time

Our bid team is essential to the success of our business and they guarantee our future workload. We are looking to grow our southern bid team and recruit a Proposals Coordinator to work mainly from our Southampton Office. If you work in bids, proposals or graphic design and have a passion for crafting compelling bids we want to hear from you



Making sure you fit the guidelines as an applicant for this role is essential, please read the below carefully.

As a Bid (Proposal) Coordinator, you will play a key role in our bidding process, ensuring the successful preparation and submission of high-quality pre-qualification and proposal documents.


Reporting to the Preconstruction Manager, key responsibilities:

  • Pre-Qualification Submissions: Fully produce and manage pre-qualification submissions to meet client requirements and company standards.
  • Bid Management: Receive bids, fully understand the requirements and deliverables, and coordinate the preparation process from start to finish.
  • Team Coordination: Prepare and conduct question reviews with the bid team, identifying unique selling points (USPs) to enhance our proposals.
  • Bid Writing: Take the lead in writing tailored bid responses for each project, ensuring clarity, compliance, and persuasiveness.
  • Content Editing: Review and edit bid responses from the wider team to ensure consistency, accuracy, and alignment with the overall bid strategy.
  • Proposal Production: Produce complete proposal documents, including graphics, ensuring that they are professionally presented and meet client expectations.
  • Submission Management: Take full responsibility for the successful completion and timely submission of all pre-qualification questionnaires and bids.
  • Monthly Reporting: Prepare and present monthly reports on bid activities, tracking progress, and outcomes.
  • Software Proficiency: Utilise InDesign and Acrobat software to create visually appealing and technically sound documents.


The ideal candidate:


  • Experience in bids/ proposal roles or come from a graphics background with a passion for writing
  • Knowledge of construction or a similar sector
  • Strong coordination and able to work at pace


Why Us?

At Stepnell, we are committed to inspiring, developing, and investing in our people, providing them with rewarding careers. As proud holders of the Investors in People - Gold accreditation, we recognise that our employees are the lifeblood of our success. We reward our people with:

  • Enhanced Pension Scheme: We contribute 7% while you contribute just 1%.
  • Generous Leave: Enjoy 25 days of annual leave, raising with service and the option to purchase up to 5 additional days.
  • Vehicle Benefits: For applicable roles, benefit from a car allowance or company car.
  • Comprehensive Health Coverage: Full private medical insurance and life assurance.
  • Employee Referrals: Market-leading referral scheme
  • And much more

Our company values are at the heart of everything we do, leading us to build long-term, trusted relationships with our customers. In fact, 75% of our work comes from repeat business—a testament to our commitment to excellence. We are also proud to offer award-winning training and development opportunities. Our efforts have been recognized by Constructing Excellence, winning the People Development Award and Training Initiative of the Year 2020. Join us in an inclusive, collaborative, and safe environment where your wellbeing is a priority, and your contributions are valued.


About Us?

Stepnell is a financially resilient, family-owned business with a rich history from 1867. Our strong balance sheet allows us to make strategic, long-term decisions that benefit both our clients and our team. We focus on delivering high-quality service, excellent communication, and superior craftsmanship.

At Stepnell, we pride ourselves on creating outstanding projects that our clients and communities can be proud of. Our commitment to a Teamship culture fosters a winning environment, ensuring collaboration and excellence in everything we do.

Our unique and growing capabilities span construction, property development, energy, joinery, and concrete repairs, enabling us to meet the diverse needs of our clients. With six regional offices in Nottingham, Rugby, Wantage, Bristol, Southampton, and Poole, our geographical reach allows us to maintain high levels of repeat business, currently representing 75% of our turnover.