Personal Assistant

2 weeks ago

Leeds, United Kingdom Williams Lea Full time

Personal Assistant

Job title: Personal Assistant

Location: Leeds

Contract: Full Time, Permanent. Hybrid after successful probation.

Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid break



The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below.

Williams Lea seeks a Personal Assistant to join our team in a leading Leeds based law firm


Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.


Built on a strong heritage, great client relationships and a talented team, Williams Lea is the trusted global outsourcing provider to clients in highly regulated environments.


Williams Lea serves clients in 20 countries across four continents and has 7,000 employees worldwide.


Purpose of role

The role of the Personal Assistant is to provide enhanced, proactive support to fee earners to enable them to operate efficiently. The support provided needs to be a seamless legal service to clients. The Personal Assistant role is expected to use a high degree of self-management and initiative and to maintain a high level of confidentiality.


The Personal Assistant will act as workflow manager for other support services. This includes delegating and supervising the completion of document production, file management and copying/scanning work which are primarily undertaken by other relevant business support services.


Key responsibilities

  • Proactively managing complex diaries for both partners and fee earners
  • Answering telephone calls in a timely fashion, taking clear and detailed messages
  • Organising internal and external meetings, greeting visitors and arranging client refreshments
  • Assisting fee earners in the billing and credit control process. Generating accurate billing reports, draft bills, and accompanying letters in a timely manner
  • Assisting fee earners with finance tasks, namely requesting cheques, CHAPS/BACS payments, bank transfers and paying in money received, as appropriate
  • Maintaining up to date client records on the firm’s client relationship management tool, including client contact details, client specific requests in relation to billing and bill formats, details of other parties etc in line with the firm’s policy and processes
  • Co-ordinating fee earner movements and making travel arrangements
  • Managing the client and matter inception process ensuring files are opened in a timely manner in accordance with the firm’s policies
  • Managing the process of submitting partner/fee earners expenses in a timely manner
  • Co-ordinating the completion of document production (including digital dictations/manuscript amendments), e-filing and file management, photocopying and scanning services, organising couriers, sending out of letters/faxes etc
  • Undertaking any departmental specific tasks (e.g. working with Bundledocs, Land Registry portal, Searchflow etc)
  • Adhering to and participating in the AML processes as per the firm’s protocol
  • Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/ high workload
  • Assisting other members of the department, both proactively and at the request of the team leader and work effectively with other legal and support departments as required


Personal attributes

  • Exceptional standard of written and verbal communication
  • Proficient multi-tasker
  • Competent with the Microsoft Office suite
  • Team player
  • Excellent interpersonal skills
  • Solutions focused
  • Have a high level of confidentiality and integrity
  • Exceptional attention to detail


REWARDS & BENEFITS

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

  • 25 days holiday plus bank holidays
  • Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
  • Life Assurance
  • Private Medical Insurance
  • Dental Insurance
  • Health Assessments
  • Cycle-to-work scheme
  • Gym memberships
  • Referral Scheme


You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects


EQUALITY & DIVERSITY

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.


If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at careersatWL@williamslea.com.

  • Personal Assistant

    4 weeks ago

    Leeds, United Kingdom Venn Group Full time

    **Keywords**: EA, NHS, Administration Support, Executive Assistant **Job Title**: Personal Assistant **Job description**: A well-established NHS organisation in West Yorkshire is currently recruiting for a Personal Assistant to join their team on an interim basis for 3 months initially. This is a hybrid role with requirement to be on site in Leeds a...

  • Personal Assistant

    4 weeks ago

    Leeds, United Kingdom Peter Cook Full time

    **Overview**: Steeple Associates are currently recruiting for a Personal Assistant to the MD and Senior Team. Working form the HQ on the outskirts of Leeds, this is a hands on and busy role. **Duties**: - Perform general administrative tasks such as data entry, filing, and organising documents - Manage calendars and schedule appointments for MD -...

  • Personal Assistant

    3 weeks ago

    Leeds, United Kingdom Page Personnel Full time

    Temporary Personal Assistant role offering immediate start - Hybrid working in Leeds City Centre **About Our Client**: We are partnered with a global Insurance business who have offices based in Leeds City Centre. With over 20,000 employees and almost 30 years of experience, this business are recognised as leaders within their market and have a great...

  • Personal Assistant

    2 weeks ago

    Leeds, Leeds, United Kingdom Page Personnel Full time

    A market leading company offering responsibility and progression Join a talented team to learn and grow within your careerAbout Our Client:Our client is a reputable organisation based in Pudsey, Leeds, seeking a qualified and experienced Personal Assistant to support their executive team.Personal Assistant / PA - Key Responsibilities:Managing and organising...

  • Personal Assistant

    4 weeks ago

    Leeds, United Kingdom Page Personnel Full time

    Great opportunity to work for a Public Sector business - Immediate start with potential long-term opportunities **About Our Client**: The client is a Public Sector and Government organisation in Leeds. The key responsibilities of the Personal Assistant are: - Booking meeting rooms - Providing admin support - Taking minutes - Supporting the team **The...

  • Personal Assistant

    1 month ago

    Leeds, United Kingdom Bridge of Hope Full time

    AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for a **Personal Assistant for a contract until 31st March 2024 with possible extension based in Leeds.** Dedicated to sustainable...

  • Personal Assistant

    1 week ago

    Leeds, United Kingdom Williams Lea Full time

    Personal Assistant Job title: Personal Assistant Location: Leeds Contract: Full Time, Permanent. Hybrid after successful probation. Shifts: 37.5 hours per week, Monday - Friday, 9am-5:30pm with 1 hour unpaid break Williams Lea seeks a Personal Assistant to join our team in a leading Leeds based law firm! Williams Lea is the leading global provider of...

  • Personal Assistant

    3 weeks ago

    Leeds, United Kingdom Williams Lea Full time

    Personal Assistant - Job title: Personal Assistant- Location: Leeds- Contract: Full Time, Permanent. Hybrid after successful probation.- Shifts: 37.5 hours per week, Monday - Friday, 9am-5:30pm with 1 hour unpaid break- Williams Lea seeks an experienced Personal Assistant to join our team!- Williams Lea is the leading global provider of skilled...

  • Personal Assistant

    2 weeks ago

    Leeds, Leeds, United Kingdom Peter Cook Full time

    Overview:Steeple Associates are currently recruiting for a Personal Assistant to the MD and Senior Team. Working form the HQ on the outskirts of Leeds, this is a hands on and busy role.Duties: Perform general administrative tasks such as data entry, filing, and organising documents Manage calendars and schedule appointments for MD Coordinate travel...

  • Personal Assistant

    1 week ago

    Leeds, United Kingdom Page Personnel Full time

    Fixed term contract October 2024 - Part-time role at a great organisation **About Our Client**: Page Personnel have partnered with a great Education organisation in Leeds, who are looking to recruit an experienced Personal Assistant on a Fixed Term and part time basis. Working as one of the HR Support Team, your responsibilities will include servicing key...

  • Personal Assistant

    4 weeks ago

    Leeds, West Yorkshire, United Kingdom Douglas Scott Legal Recruitment Full time

    SAUDI ARABIA – RELCOATION OPPORTUNITY Secretary / Personal Assistant Salary – Dependant on Experience (Impressive relocation package included!) Are you ready to embark on a transformative career journey with a leading global energy conglomerate? Our client, one of the world’s largest energy companies, are looking for a Personal Assistant to join their...

  • Personal Assistant

    3 weeks ago

    Leeds, United Kingdom Alexander Mann Solutions (AMS) Full time

    **Job description - summary** AMS is the world's leading provider of Talent Acquisition and Management Services. Our contingent Workforce Solutions (CWS) service partner with Arup to support contingent recruitment processes. On behalf of Arup, we are looking for a **Personal Assistant for a contract until 31st March 2024 with possible extension based in...

  • Personal Assistant

    2 weeks ago

    Leeds, Leeds, United Kingdom Williams Lea Full time

    Personal AssistantJob title: Personal AssistantLocation: LeedsContract: Full Time, Permanent. Hybrid after successful probation.Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid breakWilliams Lea seeks a Personal Assistant to join our team in a leading Leeds based law firmWilliams Lea is the leading global provider of skilled...

  • Personal Assistant

    2 weeks ago

    Leeds, United Kingdom Williams Lea Full time

    Job Description Personal Assistant Job title: Personal Assistant Location: Leeds Contract: Full Time, Permanent. Hybrid after successful probation. Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid break Williams Lea seeks a Personal Assistant to join our team in a leading Leeds based law firm! Williams Lea is the...

  • Personal Assistant

    3 weeks ago

    Leeds, United Kingdom Williams Lea Full time

    Personal AssistantJob title: Personal AssistantLocation: LeedsContract: Full Time, Permanent. Hybrid after successful probation.Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid breakThe experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below.Williams Lea seeks a...

  • Personal Assistant

    3 weeks ago

    Leeds, United Kingdom Williams Lea Full time

    Personal AssistantJob title: Personal AssistantLocation: LeedsContract: Full Time, Permanent. Hybrid after successful probation.Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid breakWilliams Lea seeks a Personal Assistant to join our team in a leading Leeds based law firm!Williams Lea is the leading global provider of skilled...

  • Personal Assistant

    3 weeks ago

    Leeds, United Kingdom Williams Lea Full time

    Personal AssistantJob title: Personal AssistantLocation: LeedsContract: Full Time, Permanent. Hybrid after successful probation.Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid breakWilliams Lea seeks a Personal Assistant to join our team in a leading Leeds based law firm!Williams Lea is the leading global provider of skilled...

  • Personal Assistant

    3 weeks ago

    Leeds, United Kingdom Williams Lea Full time

    Personal AssistantJob title: Personal AssistantLocation: LeedsContract: Full Time, Permanent. Hybrid after successful probation.Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid breakWilliams Lea seeks a Personal Assistant to join our team in a leading Leeds based law firm!Williams Lea is the leading global provider of skilled...

  • Personal Assistant

    3 weeks ago

    Leeds, United Kingdom Williams Lea Full time

    Personal Assistant Job title: Personal Assistant Location: Leeds Contract: Full Time, Permanent. Hybrid after successful probation. Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid break Williams Lea seeks a Personal Assistant to join our team in a leading Leeds based law firm! Williams Lea is the leading global provider of...

  • Personal Assistant

    3 weeks ago

    Leeds, United Kingdom Williams Lea Full time

    Personal Assistant Job title: Personal Assistant Location: Leeds Contract: Full Time, Permanent. Hybrid after successful probation. Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid break Williams Lea seeks a Personal Assistant to join our team in a leading Leeds based law firm! Williams Lea is the leading global...