Commercial Assistant
4 weeks ago
Commercial
- Processing subcontract payments & retention releases every month.
- Keeping to payment deadlines.
- Includes chasing subcontractors for updated account details, re-issued invoices and applications.
- Dealing with payment queries from subcontractors.
- Raising new subcontract orders and uplifting existing orders.
- Managing the Builders Profile system.
- Includes on-boarding new subcontractors. Sending invites and helping subcontractors with any issues that may come up during the on-boarding process.
- Managing and updating any new requirements submitted by the subcontractors. This includes new insurances, self-billing agreements, Health & Safety, Quality & Environmental certificates/documents.
Other duties the quantity surveyors may need assistance with are:
- Preparing and sending orders and meeting minutes to sub-contractors for signing.
- Preparing and sending final accounts statements to subcontractors.
- Uploading and sending subcontract orders and final accounts to the subcontractors through AdobeSign.
- Creating and updating subcontractor contract lists.
- Creating and updating drawing registers for projects.
- Archiving commercial documents from completed projects on Viewpoint system.
Buying
- Updating material bulk orders weekly.
- Updating weekly van allocation sheet & vehicle log sheets.
- Raising new catalogue PO’s for site supplies/PPE.
- Raising new PO’s for office maintenance/repairs.
- Dealing with PO queries/uplifts.
- Requesting monthly waste reports from skip companies.
- Ordering new hire vans / fuel cards.
- Purchasing Managers monthly credit card statements – Inputting project coding for each purchase and sending onto MD for approval.
- Holiday cover for Purchasing Manager.
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