Team Assistant

3 weeks ago

London, United Kingdom Bower Search Full time
Job Description

Our client is a leading European fund manager. They are looking for a Team Assistant to ensure the smooth day-to-day operations of their office and support various tasks across multiple teams. The role is best suited to an individual proactive in their work habits and who demonstrates high initiative. You will quickly learn and gain valuable experience which will enable you to develop further within the firm. The role will be office-based, 5 days a week and offers a supportive environment and an opportunity for someone eager to develop their skills in a dynamic and fast-paced environment. This is an exciting opportunity to kickstart your career in a dynamic and rewarding environment.


Responsibilities:

  • Assist in the preparation, printing and distribution of communications, reports and presentations.
  • Track and reconcile expenses and prepare reports.
  • Provided support to the team with arranging travel requirements and itineraries.
  • Provide support for internal meetings, external events, investor conferences and roadshows.
  • Work closely with the Office Manager/IT/Facilities to ensure smooth functioning of the London office, including ordering stationary.
  • Provide lunchtime/holiday cover for reception and support front-of-house duties.
  • Organise and deal with post and couriers.
  • Assist with special projects demonstrating flexibility, adaptability and willingness to help.
  • Assist the team in updating databases and contact lists.
  • Assist with hard copy and electronic filing.
  • Manage and respond to general queries, in a professional, polite, and efficient manner.
  • Provide general administration and ad hoc support for Execs visiting the London office.


Requirements

  • Previous experience of working in a corporate environment, ideally within Finance or professional services-related field, preferred.
  • Ideally 12-18 months experience in a corporate, office environment.
  • Excellent written and verbal communication skills.
  • Highly organised with exceptional attention to detail.
  • Ability to handle multiple tasks simultaneously.
  • Proficient in tools and software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent interpersonal skills and the ability to build relationships at all levels of the organisation.
  • A professional demeanour, demonstrating integrity, professionalism, and a strong work ethic.
  • Ability to work collaboratively in a fast-paced, team-oriented environment.
  • Excellent written and verbal communication skills, with a professional telephone manner.
  • Strong organizational and time management abilities, capable of prioritizing tasks effectively.
  • Related Administration, Business, or Secretarial qualifications advantageous.
  • Ability to remain calm under pressure and meet deadlines efficiently.
  • A team player with the initiative to work independently when needed.
  • Able to work in the office 5 days per week, and a willingness to be based on reception at times for coverage.



West End

Full Time

Permanent

Office Based

£30k D.O.E


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