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Administrative Assistant

2 months ago

Manchester, United Kingdom Totum Partners Full time

A fantastic opportunity for a PA/Administrative Assistant to join a leading specialist law firm to provide high quality PA support to members of the Senior Management Team, and administrative support across the Legal, Risk and Compliance function of the business.



Experience, qualification, and soft skills, have you got everything required to succeed in this opportunity Find out below.

Responsibilities will include:


PA to members of the Senior Management Team:


  • Full diary management for members of the Senior Management Team; schedule meetings, organise diary entries, prepare meeting agendas, take minutes (when required) and distribute meeting materials to participants.
  • Act as a central point of contact for the Senior Management Team.
  • Organise travel arrangements
  • Prepare expense reports
  • Maintain filing systems
  • Organising corporate events, including the annual staff conference, various committee meetings and other important events.
  • Produce documents, reports, and presentations using MS Office including Word, Excel and PowerPoint.


Administrative Assistant to the Legal, Risk and Compliance function:


  • Collate and maintain relevant data and documentation to support annual and ad hoc regulatory and statutory reporting requirements
  • Collate and maintain relevant data and documentation to support annual and ad hoc audit requirements
  • Organise and maintain ongoing training records to ensure the firm and all qualified staff meet annual requirements
  • Organise and maintain a filing system for commercial contracts and agreements
  • Assist with the creation of a compliance resource library for staff to reference, including the production of a quarterly newsletter
  • Assist with the roll out and documentation of new and updated policies and procedures
  • Produce regular reports and presentations on Compliance metrics
  • Assist with ad hoc projects where required




The successful applicant will have gained the following key skills:


  • Experience in a similar PA / Administrative Assistant role within a regulated environment
  • Highly organised with excellent planning skills and the ability to manage multiple deadlines in a fast-paced environment
  • Inquisitive yet discreet
  • Excellent communication and teamwork skills
  • Attention to detail and a commitment to data quality
  • Strong problem-solving and troubleshooting skills
  • Self-motivated with the ability to work independently
  • Continuous improvement mindset with a willingness to embrace change
  • Strong IT literacy across all Microsoft Office applications, including Word, Excel and PowerPoint, to product high quality documents such as reports, presentations and newsletters



Equal Opportunities


As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We believe that the firms that thrive are those with the most diverse team; that's why we work so hard to source the best talent from the broadest pool possible. As an equal opportunities employer we strive to accommodate anyone who may have specific needs. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.