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Executive Assistant

2 months ago

Uckfield, United Kingdom Morgan Kelly Solicitors Full time

Are you the Donna Paulsen we’re looking for?


Increase your chances of reaching the interview stage by reading the complete job description and applying promptly.

I am searching for a (full time) top-tier Executive Assistant who can channel the brilliance of Donna Paulsen from the hit TV series Suits. As the sole director of a small but ambitious law firm, I need someone who isn’t just an assistant but a true partner in running the business. You’ll be my right hand, managing everything from administrative tasks to client interactions, ensuring the firm operates seamlessly.

Key Responsibilities:

  • Personalised Support: Provide unparalleled, comprehensive administrative support, including calendar management, client expectation management and care, quoting, onboarding and handling confidential information with discretion.
  • Office Management: Oversee the day-to-day operations of the office, ensuring everything is running like clockwork.
  • Client Liaison: Act as the first point of contact for clients, delivering exceptional service and maintaining strong, professional relationships.
  • Problem Solving: Anticipate needs, identify potential issues, and offer solutions before problems arise.
  • Project Coordination: Assist with the management of legal cases and projects, ensuring deadlines are met and clients are kept informed.
  • Multi-Tasking: Handle a diverse range of tasks, from administrative duties to supporting legal research and document preparation.

What We’re Looking For:

  • Experience: At least 3-5 years in a similar role, ideally within a legal environment. Experience in small business settings is a plus.
  • Skills: Expert-level proficiency in Microsoft Office Suite, outstanding organizational skills, and the ability to manage multiple priorities with ease.
  • Personality: You’re confident, unflappable, and possess an intuitive understanding of people and situations.
  • Judgment: Discretion and trustworthiness are paramount. You understand the importance of confidentiality and act with the utmost professionalism at all times.
  • Adaptability: Ability to thrive in a fast-paced, dynamic environment, always staying one step ahead.

Why You’ll Love Working with Us:

  • Personal Impact: As part of a small firm, your contributions will have a direct and significant impact on the business.
  • Close Collaboration: Work closely with me (director), gaining insights and experience that larger firms can’t offer.
  • Flexible Environment: Enjoy a role where your initiative and creativity are valued and rewarded.
  • Dynamic Environment: Work in a busy, successful, established, modern, forward-thinking, largely digital practice with service being at the forefront.
  • Career Growth: Opportunities to develop your skills and role and advance within the firm.

If you believe you have the charisma, competence, and capability to be Morgan Kelly's Donna Paulsen, I would love to hear from you

The role is for my firm which is in Nutley, East Sussex (TN22 3HW). The successful applicant will need to be available travel to the office every day.

To Apply: Please send your CV and a cover letter outlining why you’re the perfect fit for this role to info@morgan-kelly.co.uk