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Administrative Support Specialist

2 months ago

Worcestershire, United Kingdom Barbourne Brook Full time

About Barbourne Brook Ltd



You can get further details about the nature of this opening, and what is expected from applicants, by reading the below.

We are a professional services firm of customs consultants seeking a highly organised and detail-oriented Administrative Support Specialist. In this role, you will provide vital administrative support to our team of consultants, allowing them to focus on the technical aspects of their work.

Proficiency in Excel and Power Queries is essential, and we will provide training on our analytics software, which is widely used for research and analysis tasks. The ideal candidate will be proactive, capable of efficiently managing multiple responsibilities, and comfortable working in a professional environment.


Based in Worcester, we offer hybrid working and flexibility with the opportunity to work remotely, thus offering a good work/life balance. We hold bi-monthly group face-to-face meetings and enjoy regular team dinners. This role offers an exciting opportunity to work in a dynamic setting, contributing to our client's growth and success within a supportive and progressive environment.


Key Responsibilities:


Administrative Support:


  • Onboarding, PO Requests, and Invoice Chasing: Ensure all necessary documentation is completed, manage PO requests, and follow up on outstanding invoices.
  • Client Files: Assist in setting up channels and standard files for new clients, including Proposals and Onboarding documents. Monitor the receipt of various documents and follow up as needed.
  • Document Management: Collate and conduct an initial review of client documents, ensuring consistency and professional presentation. Update and maintain the historic file structure according to the agreed setup.
  • OneNote Management: Upload revised notices and documents to OneNote, ensuring easy access and organisation.


Analytic Software Support: Data Management: Assist with uploading data to our Analytics Software, downloading and analysing data for insights, and preparing/exporting spreadsheets. Help make necessary adjustments to the software for analysis and run power queries.


Research and Analysis: Analyse UK trade information focusing on specific commodity codes or client-related data. This role involves extracting relevant data, contacting suppliers and agents, and compiling product descriptions to support various processes.


Technical Skills: Excel, Power Query, Office 365 Suite, including One Note, HubSpot and Monday.com.


Soft Skills:


  • Excel and Power Query
  • High level of accuracy and attention to detail
  • Very Organised and able to prioritise and meet deadlines
  • Excellent written and verbal communication
  • Reasoning, logic and data skills
  • A proactive self-starter and team player


Candidate Requirements:


  • Graduate or equivalent
  • A tax or accounting background is an advantage.
  • Strong Advanced Excel skills, including PowerQuery and PowerPivot, with the ability to produce pivot tables and use advanced formulas to summarise and analyse data. PowerQuery knowledge is an advantage, but training can be given.


Company Values: Our company prides itself on a culture of innovation, teamwork, and excellence. We are committed to providing a supportive and inclusive work environment where every team member can thrive and achieve their full potential.


Whats on Offer:

25 days holiday plus bank holidays

Discretionary bonus*

Pension

Flexible hybrid working

Health Insurance*

Collaborative team, good office culture

Start date: September 2024

*qualifying criteria applies