Document Release Manager – 2 year FTC

3 weeks ago

London, United Kingdom ELEXON Full time
We have an exciting opportunity for a Document Release Manager (Global Grade 10) to join the BSC Administration Team on a 2 year FTC (fixed term contract).

Job Purpose
Working as part of the BSC Administration team, you will astutely manage and lead on the implementation of BSC Changes to the BSC Documents (~400 documents), ensuring they are implemented on time and accurately. Planning and delivering the sequencing and versioning of the changes to the documents, you will also de-conflict any conflicts between the changes. You will work closely with Change Analysts within the Rules Management team and with subject matter experts (SMEs) and Porject Managers from across the business.

As well as operating and delivering the document management processes, you will also lead on reviewing and transforming the processes to make them lean, reduce risk and improve quality, ideally allowing more frequent changes and significantly reducing administrative tasks. A key part of this role will be making building, developing and maintaining no and low code solutions. This will include Sharepoint, PowerAutomate, Power Apps, Power Query and PowerBi. You will also lead on the requirements and business cases for investment in new solutions in the BSC Administration area. This will include working closely with the Rules Management Product Owner and the evolution of the Digital Code.

We deliver three standard BSC Releases a year (February, June and November). However, over the next 18-24 months we expect to see an unprecedented amount of change to the BSC documents due to a number of large programmes of work, such as Market Wide Half hourly Settlement.

Key Responsibilities

You will be the owner of the Document Management processes and service. You will plan, manage and deliver changes to the BSC Documents. You will be fully responsible for ensuring all changes to the BSC (Modifications and Change Proposals) and its subsidiary documents are implemented in a controlled and auditable manner following version control methodologies. This includes:
Maintain information about the BSC and its subsidiary documents both within the documents and document records and logs. For example, the Baseline Statement, which records the current live version of all controlled documents, the Document Management Log and Housekeeping log.
Review redlined (track changed) documents for quality by identifying, tracking and fixing document conflicts.
Publish documents on the website and the Digital Code to meet Release deadlines.
Support Change Analysts and others in relation to BSC Changes with amending documents and administrative tasks, as required.
Monitor and manage the Document Management mailbox.
Draft and send communications to industry to keep them updated about BSC Releases.
Work closely with others in Rules Management and the wider business to identify and lead on the delivery of opportunities to digitalise and automate processes to reduce costs, improve quality and reduce risks.
Design, implement and maintain a document management solution in SharePoint, making use of the Microsoft 365 suite, including Power Automate and Power Apps as needed.
Provide administrative, co-ordination and secretarial support to Panel and Panel Committees if required, such as taking minutes, publishing papers, collating slides and supporting the Chair and Members as needed.
Provide training and support to new starters in the team and provide training to others in the business so they understand what they need to do in relation to Document and Committee services. This includes providing advice, support and assessment of problems that arise.

The time spent on each key responsibility will vary over time and will be based on business need. However to give you a sense of how we anticipate you will spend your time, we estimate:

50% of your time planning and delivering BSC document releases
40% of your time transforming and digitalising our processes and ways of working
10% of your time supporting the Panel and its sub-Committees

Capabilities
Critical:

Project Management
Demonstrable experience of designing and implementing no and low code solutions.
Demonstrable evidence of self-learning and flexibility
Document Management Expertise
Attention to detail
Analytical and Problem-Solving Skills
Strong communication written and verbal
Team Collaboration
Administrative and Secretarial Support
Adaptability and Resilience
Technology Proficiency
Adaptability and willingness to learn new things

Developmental/ Desirable:

Knowledge of the Electricity Market and Regulatory Framework
Digital Transformation and Process Improvement
Experience working with tracked changes in Microsoft Word

Elexon career path/ Potential next role(s)

This is a two year fixed term contract
This job requires many of the key capabilities and competencies required in our Change Practices team (BA, PM, PMO), and our team of BSC Change Analysts. Depending on your interests you could also consider moving to one of our Product teams or operational teams, where you would be able to become a deep subject matter expert on the BSC and electricity trading arrangements.
You could consider becoming a Product Owner if you want to lead on developing and building new things.

In return, Elexon provides:

£42,000
28 days annual holiday + Bank Holidays
Discretionary annual bonus scheme
Life assurance
Pension
Private medical (Bupa)
Private dental (Cigna)

At Elexon, our employee wellbeing is particularly important to us, which is why we are proud to provide:

Hybrid working available
Nuffield health check
Employee Assistance Programme
Eye care voucher scheme
Subsidised gym membership
Cycle to Work Scheme
Buying & selling holiday scheme
Computing scheme
CSR days
Season ticket loan

We believe a diverse and inclusive culture allows innovation and creativity to flourish. We are committed to continuously improving our culture for our colleagues and stakeholders. Through our hugely successful Diversity Forum, MHFA network and regular programme of activities and events, we celebrate difference and recognise the value of employee wellbeing, which is a consistent outcome from annual employee surveys that we conduct. Likewise, as a community, we like to support each other, and all agree Elexon is a great place to work with a great workspace too

At Elexon, we want to:

Provide true equality of opportunity
Attract and retain diverse talent
Listen to all voices
Be representative of the communities we work in
Be a roles model for Diversity and Inclusion in the industry

Elexon together, embracing differences, listening to all voices.

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