Executive Assistant

SALARY:43367.34 per annum (pro-rata)HOURS:37.5 per week Monday - FridayLOCATION:Albert Road Bristol with some flexibility to work from home.Executive Assistant (10 Months FTC starting 3rd November 2025)About Bristol Waste Company:What we do is important were here to keep Bristol and beyond clean and safe.We do this for our citys residents workers visitors and businesses. Our work helps deliver Bristols sustainability targets in partnership with the council.Bristol Wastes commercial operation where we serve businesses and organisations across the region is also growing.Our ambition is to provide good quality value for money services and we continue to deliver a social value impact worth more than 30 million every year.We want people who share our values and want to work with us to drive our business forward.Purpose of the role:Were seeking a highly organised and proactiveExecutive Assistantto provide maternity cover for a key member of our senior support team. This role is essential in ensuring continuity of high-level administrative and governance support to our Executive team and senior leadership including the Managing Director. You will handle sensitive and confidential information with discretion and professionalism.Were looking for someone who bringscollaboration integrity and excellenceto everything they dosomeone who naturally aligns with our values:We work together We do whats right We communicateandWe perform.The anticipated start date ismid-October 2025 and the contract is expected to run for10 months.Key Responsibilities:Act as minute taker for Board and sub-committee meetings ensuring accurate and timely documentation.Work closely with the Company Chair and Chairs of sub-committees to draft agendas prepare meeting packs and coordinate logistics for governance meetings.Coordinate and manage the Board pack including responsibility for specific sections.Prepare agendas conduct background research and capture actions and decisions during meetings.Liaise with internal and external stakeholders including key contacts at Bristol City Council to support strategic priorities.Maintain governance processes and ensure compliance with documentation standards.Provide executive-level support to the Managing Director and Executive Team (5 members) including diary management meeting coordination and confidential correspondence.Manage complex diaries travel arrangements and meeting logistics for senior leaders.Handle sensitive and confidential information with discretion and professionalism.Maintain electronic filing systems for the Senior Leadership Team ensuring accuracy and accessibility.Organise internal work and events supporting colleague engagement.Support the smooth running of leadership operations and contribute to organisational momentum.Essential Requirements for the Role:Proven experience in executive support or governance roles.Exceptional organisational and communication skills.High emotional intelligence and discretion in handling sensitive information.Ability to manage multiple priorities and work under pressure.Strong attention to detail and a proactive approach.Experience with governance processes and minute-taking.Ability to travel and provide support across multiple sites as required.Full Job Description can be provided upon request.Our Benefits:Annual leave package of 25 days plus 8 bank holidays.Employer contribution of 5% into the company pension scheme.Support for Mental Health including a BUPA Employee Assistance Programme that provides support covering Mental Health Financial and Family related topics. We also have Mental Health First Aiders across the business.Support for your Physical Health with our BUPA Health Cash Plan (we cover the cost of coverage for you) Cycle to Work scheme and an onsite Physiotherapist. All are free for our colleagues.Because we value our colleagues we want to recruit more employees just like them which is why we have our employee referral scheme.Dedicated learning and development team. We take pride in developing our colleagues and some examples of this include our In-House Driver Development Programme and internal promotions. Many of our Senior Leadership Team have developed from Operational roles such as one of our Contract Managers who started as a Street Cleanser.Employee recognition Stand Out Award and long service awards. To celebrate our colleagues wherever they are on their journey with us we recognise and celebrate talent.All colleagues receive free access to our Reward Gateway discount scheme helping you make your money go further with savings at over 900 retailers. Its one of the ways we support smart spending and everyday wellbeing.We recognise that everyone is different and strive to create an environment that supports all colleagues through flexible working. We have introduced a hybrid working model where possible and actively encourage part-time working job sharing and flexibility on hours. If this interests you please do get in touch and we can start a conversation.Everyone belongs:At Bristol Waste everyone belongs we are proud of being a truly inclusive organisation.We give fair and equal consideration to all applications.We encourage and welcome applications from people of all ages genders ethnicities nationalities disabilities religions or beliefs and of neuro divergence.Important note on applying:Please apply as soon as possible and before 23:59 on the closing date. Sometimes we close vacancies early if we receive a high number of quality applications.Due to the high volume of interest we wont be able to receive late applications and we are currently unable to respond to all who apply.If you havent heard from us within three weeks of the closing date it unfortunately means you wont be invited to interview on this occasion.Contact us:Please contact our People Services team to discuss this role your application or any reasonable adjustments and support in applying for this position:0Thank you for your interest in joining Bristol Waste Company.Required Experience:IC Key Skills Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite Employment Type : Contract Experience: years Vacancy: 1