Facilities Manager

Closing date: 07/12/2025 - we may close this position early depending on volume of applications so please don't delay submitting an application Job Title Facilities ManagerDepartment OperationsDirect Reports Site Operations Officer, Maintenance and Grounds teamReports to Operations DirectorLocation Cobdown Park, Station Road, Aylesford, Kent, ME20 6AUWorking Pattern 40hrs per week, evenings and weekends Salary Dependant on experience Level of DBS Enhanced Child Barred List About Us: London City Lionesses are part of the Kynisca group, setting a vision and building an infrastructure in which all the players and staff can thrive.  Owned by Michele Kang, our vision for Kynisca is to:  1.   Become the most pre-eminent sports organisation in the world; 2.   Have a high-performance culture of winning on and off the pitch; 3.   Train women as women; and 4.   Motivate and inspire the next generation of girls and women. Our Values:We Lead The Way | We Dream Big | We Get it Done | We Innovate | We Inspire our Community  Role Purpose:This new position of Facilities Manager will lead the day-to-day management and strategic development of our Club's training ground facilities, while also overseeing matchday logistics at our designated primary and secondary stadiums. The successful candidate will be responsible for ensuring our sites are maintained to a professional standard, meeting operational, safety, and sporting requirements.  This role is ideal for someone with strong organisational skills, a practical approach to problem-solving, and a hands-on attitude. They will play a vital part in delivering an elite environment for players and staff, supporting the Club's growth on and off the pitch.  This is a new position within the business, so the responsibilities are not set in stone. We need someone who can jump in, get things done and work with the senior leadership team to shape the future of the club. Main Duties/ Responsibilities1.Training Ground Management ·    Work alongside the Operations Director and contractors of the development of the new elite performance centre. ·    Manage all onsite contractors ·    Oversee the upkeep, presentation, and functionality of all training ground facilities, ensuring a safe, high-performance environment. ·    Oversee the development and implementation short- and long-term grounds maintenance plans in line with seasonal requirements. ·    Work closely with grounds staff to monitor pitch quality and ensure best-practice turf care and surface preparation. ·    Manage cleaning, repairs, utilities, equipment servicing, and facility booking systems. 2. Stadium Operations ·    Liaise with host venues to coordinate all stadium-related matchday planning in particular around broadcasting and operational logistics. ·    Act as the primary facilities contact for emergency response and issue resolution during matchdays with key stakeholders such as WSL, Sky and BBC. 3. Health & Safety Compliance ·    Ensure all club facilities meet current health, safety, and compliance standards. ·    Develop and maintain comprehensive risk assessments, fire safety plans, and emergency procedures for both the training ground and matchday venues. ·    Act as Health & Safety lead for facilities-related matters, including staff training and incident reporting. 4. Grounds Maintenance ·    Develop and oversee an annual maintenance schedule for pitches, equipment, and buildings. ·    Procure and manage relationships with external contractors for specialised works (e.g. irrigation, drainage, repairs). ·    Monitor and manage budgets for grounds keeping and facilities-related works. 5.Staff Management ·    Line manage a small team of facilities and grounds personnel, ensuring appropriate delegation, supervision, and development. ·    Coordinate rotas, leave, and timesheets to ensure adequate cover across all sites. ·    Conduct regular team briefings, performance reviews, and training refreshers.  6. Budgeting & Reporting ·    Manage facilities and maintenance budgets efficiently, ensuring value for money and timely procurement. ·    Provide regular reports and updates to the Operations Director on facilities status, costs, and planned works. 7. Other ad-hoc duties as assigned from time-to-time by management Club Accountabilities1. To comply with all Club policies, procedures and practices and carry out your role diligently and in the best interests of the Club2. To lead with a proactive, high-performance mindset and actively contribute to a winning culture on and off the pitch3. To behave in a manner consistent with Club values and policies4. To ensure compliance with all relevant legal, regulatory, ethical and social requirements.5. To keep confidential any information gained regarding the Club and its personnel. What we are looking for:Qualifications and Training Desirable·    Relevant facilities and/ or project management, health and safety and/or security qualifications such as IOSH or NEBOSH, Prince 2, or other qualification at Level 4 or aboveKnowledge, Skills and Experience Essential·    Proven experience in facilities/estates or site management (preferably within a sports or public venue environment). ·    Working knowledge of Health & Safety legislation, risk assessments, and compliance practices. ·    Strong leadership and people management skills. ·    Ability to build and maintain strong and effective working relationships·    Ability to explain complex technical information to different audiences·    Highly organised, with the ability to manage competing priorities and think ahead. ·    Ability to work daytimes, evenings, weekends, and matchdays and to travel as required Desirable·    Experience managing third-party contractor relationships. ·    Familiarity with safeguarding procedures in a sports context. Characteristics·    Passionate about women’s football and broader women’s sport culture.·    Entrepreneurial spirit and ability to deal with matrix stakeholders & ambiguity.·    High standards of personal integrity and EQ.·    Comfortable and able to work on own initiative·    Has a learning mindset; is keen to continue their self-development and keep up to date with best practice and learning opportunities·    Continually seeks to improve efficiency and performance·    Seeks out and embraces new ways of thinking and working – not afraid to fail London City Lionesses is committed to safeguarding, health and safety, and equality, diversity, and inclusion. We prioritise the welfare of children and vulnerable adults, the well-being of all staff and visitors, and fostering an inclusive environment where everyone feels valued and supported. These responsibilities are shared by all staff and volunteers, with safeguarding, safety, and inclusivity being collective priorities. All staff are required to adhere to the Club’s policies, complete relevant training, and actively contribute to maintaining a safe, inclusive, and welcoming environment. This includes timely reporting of concerns, compliance with health and safety regulations, and upholding the Club’s zero-tolerance approach to discrimination. For certain roles, additional checks, such as Disclosure and Barring Service (DBS) checks or health assessments, may be required. Applications must include a fully completed application form; CVs alone will not be accepted. All candidates will be assessed on merit and their alignment with the Club’s values.