Payroll and Billings Officer

2 weeks ago


London, United Kingdom Camino Partners Ltd Full time

Job Description:

Reporting to the Group Finance Manager, the Group Payroll and Billings Officer plays a crucial role in managing payroll and invoicing processes. Responsibilities include:

Group Contractor Payroll and Client Invoicing:

  • Processing UK & International timesheets and contractor invoices.
  • Ensuring timesheets are approved in accordance with client formats and portal requirements.
  • Verifying contractor timesheets against submissions on the system.
  • Processing contractor invoices in a timely manner according to payment requirements.
  • Generating and sending client invoices promptly and following client billing requirements.
  • Processing contractor payments through various methods and ensuring timely payments with confirmation sent.
  • Handling remittance advices and generating payments on banking platforms.
  • Maintaining and updating candidate bank details in accounting software and banking systems.

Contractor Reporting:

  • Producing contractor payment and status reports monthly.
  • Assisting management accountants with Gross Profit report generation and queries.
  • Reconciling contractor payments against bank transactions.
  • Updating systems with payments made for accurate records.
  • Producing missing timesheet reports and distributing to sales consultants.

Managing Accounts Inbox:

  • Reviewing shared accounts inbox, processing timesheets, expense claims, and contractor invoices.
  • Organizing emails and distributing them to the correct team.
  • Responding to emails and queries, maintaining communication with sales consultants and candidates.
  • Liaising with credit control or legal teams to resolve client invoicing queries.

Other Responsibilities:

  • Sending contractor emails with pay run dates and guides.
  • Filing, handling late payruns, and assisting with ad-hoc duties.
  • Assisting the team with additional tasks as required.

Requirements:

  • Previous experience in payroll and invoicing, preferably in a similar role.
  • Strong attention to detail and ability to work accurately under pressure.
  • Excellent communication skills and ability to liaise with various stakeholders.
  • Proficiency in accounting software and banking platforms.
  • Ability to manage multiple tasks and prioritize effectively.


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