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Lead Administrator HR
3 months ago
- Work closely with Senior Management team, Talant Acquisition Team and Heads of Departments to help define and develop avenues and methods of attracting new candidates of the highest quality to the site.
- Ensure that recruitment processes is adhered to and candidates are screened by the appropriate managers in a timely manner
- Working in conjunction with Central Team to ensure offered candidates are processed and onboarded in a timely and effective manner
- Liaise with candidates throughout onboarding process ensuring all relevant documentation required is obtained in a timely manner
- Ensure that DBS & Professional accreditation renewals are monitored and undertaken during employee life cycle
- Liaise with Central Learning & Development Team & external providers to offer required courses to employees
- Work closely with site SMT and Managers to progress site action plans
- Work alongside Director to ensure regular YSF meetings are held and representation is at local and regional meetings
- Ensure exit interviews are carried out with all leavers from site before their leave date, ensuring that any concerns or themes are raised with management.
- Ensure absence management policy and procedures are being adhered to at site for both ad hoc, short-term & long-term absence
- Identify, understand and address high levels of absence with managers
- Ensure return to work interviews are carried out following any absence for all employees
- Liaise with Regional HR team for guidance and support in relation to absences where required
- Work with managers to ensure appropriate Occupational Health referrals are made when required
- Provide advice as per company policy and procedures, liaising with Regional HR Team for support and guidance as required
- Management of onsite Resourcing & HR team
- Create and maintain employee personnel files at site
- Support with the administration and coordination of investigations, grievances and other HR processes under the advice of Regional HR
- You will be expected to provide cover and support to the wider team and site as and when needed
- Processing weekly and monthly payroll whilst maintaining payroll processing system and records by gathering, calculating, and inputting data
- Coordinating with the HR team to ensure employee related data is correctly loaded into the payroll system, and that all necessary amendments have been completed by the payroll cut-off dates
- Liaising with Managers to ensure permanent employees are scheduled a minimum of 8-12 weeks in advance including appropriate planning for holiday and training, whilst receiving and coordinating requests for leave and other absences
- Ensures the integrity and reasonableness of local financial controls in respect of the payroll, in order to minimise financial risk via the correct implementation of local procedures and policies
- Answers employees’ queries in respect of payroll, referring any complex issues to the appropriate level / manager
- Managing internal queries from the Divisional Finance Team
- Ensure that all documentation is correctly filed, in order so that financial auditors can be satisfied in their audit, via the efficient recovery of key documents of initial entry
- Dealing with matters related to invoice processing and other finance tasks
- Reviewing and approving invoicing / managing petty cash and managing clients finance
- Managing the financial accounting and reporting of other areas on-site (where present)
- Provide cover for other administration roles and wider teams on site as required
- Working towards CIPD would be ideal but not essential.
- Competent in the use of payroll software and Microsoft office.
- Able to be responsive to time critical situations and capable of Working with Minimal Supervision.
- Good management and organisational skills, ability to prioritise and multi-task.
- Strong numerical aptitude and pays attention to detail
- Ability to Work on a Deadline
- Experience of working in a fast paced, changing environment and demonstrable experience of managing own workload
- The equivalent of 33 days annual leave (including bank holidays) - plus your birthday off
- Subsidised meals and Free parking
- Wellbeing support and activities
- Career development and training
- Pension contribution
- Discounts
- Enhanced Maternity Package
