Document Production Specialist
2 weeks ago
I have been instructed on an evening part time DP permanent position working Thursday to Sunday 4pm to midnight. The role is fully remote and the salary is £33,600 for 28 hours. The firm offer excellent benefits.
Job Type: Part-time, Permanent
Hours: Thursday - Sunday, 16:00 to 00:00
Main purpose of the role:
To provide a proactive and professional support for all practice and business services groups across the firm including (but not limited to) audio/digital dictation typing, copy typing, amending/formatting large and complex documents, producing comparison documentation, Word/PDF conversion and manipulation plus the preparation of diagrams, slides, spreadsheets and other ad hoc requests as required.
A team working and collaborative approach towards fellow support staff is essential to fulfil the needs of the business. Reliability and flexibility combined with a 'can do' outlook are fundamental and Document Management Operators should take pride in the standard of work the DMC team provides.
Key Relationships
- Daily contact with other shift members to ensure knowledge of workflow and handover requirements.
- Daily contact with users of DMC to provide support and answer queries.
- Daily contact with Workflow Co-ordinator for work allocation.
- Daily contact with the Secretarial Manager for escalations of issues.
Main Duties and Responsibilities
Document Management:
- Managing production of large documents (produced in-house and externally) during the negotiation of a transaction, coordinating changes made to those documents by the legal team and client teams including taking responsibility for the consistency of those documents throughout the transaction.
- Managing audio typing, producing documents/letters/e-mails and memos as necessary.
- Managing PowerPoint presentations, diagrams and charts.
- Managing Marketing & Business Development templates, including bids, flyers, legal updates, team booklets and team sheets.
All Operators will be jointly responsible for:
- Reviewing internal client requests, assessing project requirements and allocating tasks according to skillset within the team.
- Coordination/prioritisation of the team's workload in accordance with client deadlines and urgency of work including monitoring project status and intervening as necessary to reprioritise jobs.
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