Finance and Office Manager

2 days ago

High Wycombe, United Kingdom Searcys Full time
Company Description

Searcys are seeking a dedicated and dynamicFinance and Office Managerto join our team. As aFinance Manager, you will play a crucial role in overseeing the financial operations of our catering and client services, ensuring accuracy, efficiency, and compliance with financial regulations. If you have a strong background in finance, excellent analytical skills, and a passion for the catering industry, we invite you to apply for this exciting opportunity.

As a Finance and Office Manager you will receive the following industry leading benefits:

  • 50% discount across Searcys venues
  • Enrolment into the Searcys pension scheme
  • Up to 38days annual leave (dependent on job role)
  • Enhanced Maternity and Paternity Leave
  • Access to everyday discounts and communication portal
  • Employee assistance program and qualified Mental Health First Aiders
  • Meals are provided on shift when working within one of our venues
  • Your birthday off to celebrate in style
  • A day off to volunteer/give back to the charity of your choice
  • A wide selection of Searcys ibelong Events.
Job Description

Job Type: Full Time

Salary: £32,000pa

Key Responsibilities

  • To liaise between the production kitchen in High Wycombe and the sales office in London
  • To manage and organise the kitchen and sales administration for the business
  • To support the Executive Chef and General Manager in accurate reporting

Daily Tasks:

  • Processing purchase invoices and approving E-invoices
  • Assigning purchase invoices to each event
  • Raising of sales invoices (deposits, final spends)
  • Updating the sales tracker post event with actual revenue Management of goods received tracker
  • Working with the sales team to ensure client requirements and liaised to the kitchen
  • Assisting in the production of allergen forms for each event
  • Inputting special diet and nutritional information into function sheets

Weekly Tasks:

  • Close week on accounting system
  • Debt analysis
  • Sales tracker analysis and sense check
  • Compiling the purchasing report
  • Deposit reconciliation
  • Inputting payroll hours into HR system
  • To attend planning meetings with the Head Chef and updating the food sheets for upcoming events post meeting

Monthly Tasks:

  • Reconciliation of accruals for month end accounts
  • Reconciliation of prepayments for month end accounts
  • Credit card statement reconciliation
  • Updating the staff transfer tracker
  • Updating stock sheet prices
  • To be responsible for the office supply purchasing and manage the budget accordingly

Ad-hoc Tasks:

  • Analysis of procurement including set-up and de-list supplier requests
  • Spot check of food, drink, and consumable stocks
  • Spot check of GDPR processes
  • Spot check of credit card terminals
  • Post events P&L compilation and analysis
  • Verifying costings accuracy
  • Updating staff files
  • Onboarding and right to work checks
  • Report on training position
  • Managing any building maintenance, equipment repairs, and office related matters
  • Uploading and attaching tasting photos and notes to event files
Qualifications

Essential:

  • Strong knowledge of Excel and IT-proficient
  • Ability to work independently and be proactive without being directed
  • Excellent communication skills
  • Ability to work to tight deadlines
  • Well organised and able to prioritise
  • Attention to detail
  • English fluency

Desirable:

  • Accounting experience
  • Previous experience in hospitality or in a kitchen environment
Additional Information

We are the oldest caterer in the UK, having been founded in 1847, working with us will give you an opportunity to be part of some of Londons most prestigious events, gaining insights and mentoring from skilled and experienced colleagues, as well as getting a chance to be part of a storied legacy in the hospitality industry.

A career at Searcys means you are part of something special, we are an employer with a rich history, and an established reputation which will provide you with an enormous sense of pride and belonging.


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