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School Secretary

4 months ago

Horsham, United Kingdom Pineapple Careers Full time
  • Are you an organised individual who takes real pride in their workload?
  • Do you love the thought of working in a School?
  • Have access to your own transport?
Pineapple Careers is proud to partner with a leading School based on the outskirts of Horsham who are looking to recruit a School Secretary on a full-time permanent basis. Are you an organised individual who takes real pride in your workload? Are you able to work in a fast-paced environment? Confident & enthusiastic? Do you love the thought of working in a School? Then we would love to hear from you Please note candidates with experience working in schools would be advantageous but this is not essential. Key Responsibilities:
  • Act as the first point of contact for all visitors and enquiries over the telephone or via email
  • Meet & greet all visitors and follow the safeguarding procedures
  • Answer the telephone and direct calls to the relevant personnel when necessary
  • Act as the first point of contact for parents, children and teaching staff for messages and delivery of forgotten items such as books or equipment
  • Ensuring that the Parent Portal is fully up to date with end-of-year reports
  • Enter, manage and analyse data relating to attendance, clubs, staffing and assessments
  • Liaise with the Senior Leadership Team
  • Keep the school’s Database up to date
  • Assist with the transport and travel arrangements for children at all points of the term
  • Responsible for ordering the school/office stationery
  • Scanning of supplier invoices
  • Distribute incoming and manage outgoing post
  • Carry out work required by the Head
  • Assisting the Office Manager with all administration duties
  • Working collaboratively within the Administration team
  • Creating, maintaining and formatting all documents
  • Assisting the finance department with aspects of invoicing
Key Skills:
  • Proactive
  • Cope well in stressful situations
  • Excellent all-round strong administrator
  • Able to deal with change
  • Teamwork and collaboration skills
  • Be able to work to deadlines
  • Attention to detail and accuracy
  • Ability to prioritise your workload
  • Conscientious
  • Confidential
  • Able to work in a fast-paced environment
Personal Profile:
  • Excellent written & verbal communication skills
  • Confident with all aspects of Microsoft Office
  • Interpersonal skills
  • Able to work under pressure
  • Demonstrate a passion for the role and a passion for the company
  • Well-organised and methodical
Salary & Benefits:
  • £25,000
  • 35 days annual leave plus Bank Holidays
  • Monday – Friday 08.45 – 16.45 or 09.30 – 18.00 (Alternate weeks)
  • One Saturday morning a month 08.15 – 13.30
  • Full time
  • Permanent
  • Free Parking
  • Pension
  • Free Lunches
  • Based on the outskirts of Horsham
 Due to the location please note you must have access to your own transport. If this role sounds like your next dream job, then please apply today Alternatively, please contact Pineapple Careers for more information. Pineapple Careers are acting as an Employment Agency in relation to this role. School Secretary, School Administrator, School PA, PA, Office Administration, Administrative, Office Admin, Office Administrator, Office Assistant, Office Admin, Admin, Office, Office Manager, Admin Manager, Schools, Administration, Reception, Office Coordinator, Admin Assistant, Personal Assistant Admin support, Travel, Customer Service, Microsoft, Horsham.