Company Secretary

1 day ago

City of London, United Kingdom Madison Hive Full time

Job Title: Company SecretaryLocation: LondonJob Type: Full-time (3 Days in the office)A leading Retail Investment Trust is seeking an experienced Company Secretary to strengthen governance, support the Board and its Committees, and oversee statutory and regulatory compliance across a diverse group structure. This role offers significant exposure to Directors, senior stakeholders and external partners, and plays a key part in maintaining high corporate governance standards.Key ResponsibilitiesBoard & Committee SupportCoordinate Board and Committee meetings, including agendas, papers, minutes, and follow-up actions.Maintain the Board’s Schedule of Matters Reserved and keep governance documentation up to date.Prepare quarterly Secretary’s Reports on governance and regulatory changes.Provide secretariat support to the Audit, Remuneration and Nomination Committees.Corporate Governance & Director SupportMaintain registers of Directors’ interests, shareholdings, time commitments and skills matrices.Arrange Director training and briefings on regulatory developments.Support Board succession planning and annual Board evaluation processes.Annual Reporting & DisclosuresContribute to governance sections of the Annual Report, including Committee reports, Directors’ Report and s172 disclosures.Coordinate Companies House filings, signature collation and shareholder communications.Review and maintain required governance information on the company website.Shareholder & AGM AdministrationManage all preparations for the AGM, including Notice drafting, proxy processes, and minuting the meeting.Liaise with registrars, proxy advisers and shareholders on governance and voting matters.Support dividend processes, share issues and Scrip Dividend programmes.Regulatory Compliance (MAR)Manage PDMR and insider lists, dealing approvals and close period notifications.Prepare and submit regulatory disclosures to the market and FCA.Statutory & Entity ManagementMaintain statutory books for UK entities and ensure compliance with Companies Act requirements.Oversee confirmation statements, director changes and statutory filings.Support entity lifecycle events including incorporations, restructures and dissolutions.Update and manage the Group structure chart.Joint Ventures & General GovernanceAttend and minute JV Board meetings and support statutory approvals.Oversee governance policies (e.g., anti-bribery, whistleblowing) and monitor regulatory developments.Handle KYC enquiries, LEI renewals, trademark renewals, and other governance administration.Essential Qualifications & ExperienceICSA/CGI qualification.Minimum 5 years’ experience in a company secretarial or governance role.Strong experience supporting Boards and Committees.Excellent organisational skills and stakeholder management ability.Solid understanding of company law, governance frameworks and MAR obligations.DesirableExperience with entity management platforms.Background in investment management, real estate or related sectors.

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