HR Administrator

£25k - £29k

 Permanent

The role of an HR administrator is a broad and varied position

Duties will include managing contracts, on-boarding and change processes related to honorary appointments in line with the honorary contract policy and procedure, ensuring that right to work checks are carried out as required by UKVI, checks on visa statuses are carried out, health clearances are obtained and ensuring that honorary contracts are sent in a timely manner and signed contracts returned, ensuring honorary appointment records are kept up-to-date and manager access rights and requests for all honorary appointments and acting as the liaison point for all honorary appointments, queries and requests, dealing with these in a timely manner.

What are the day-to-day duties of the HR Administrator role?

• Draft contracts, contract variation letters and other employment-related correspondence for approval by the HR Advisers and ensure these are sent promptly and returned and filed appropriately
• Support the HR team as required ensuring the effective management of fixed term contracts, contract expiry dates and funding end dates
• Manage the contracts, on-boarding and change processes related to honorary appointments in line with the honorary contract policy and procedure, ensuring that right to work checks are carried out as required by UKVI, checks on visa statuses are carried out, health clearances are obtained and ensuring that honorary contracts are sent in a timely manner and signed contracts returned
• Act as the liaison point for all honorary appointments, queries and requests, dealing with these in a timely manner
• In liaison with the Learning and Organisational Development team, ensure new joiners have completed all mandatory training before the end of their probation period
• Send letters of confirmation, extensions or termination to staff in relation to their probation period
• Prepare Person Change Forms for authorisation by the HR Advisers and input monthly payroll related changes in a timely and accurate fashion
• Participate in monthly payroll review meetings and take forwards any appropriate actions
• Maintain the HR database and other filing systems with accurate and up-to-date information in relation to all workers, including honorary appointees and new starters, contract changes, terminations and other details as required, ensuring they are accessible and kept in line with information governance and data protection requirements
• Set-up new starter records on the HR Database
• Support and assist in the completion of data returns for internal and external purposes as required

Benefits

• 5% Employer Contribution into your Pension• Life Assurance

• Private Healthcare (including optical & dental) for you and your family• 25 Days’ Annual Leave (+ Public Holidays)