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Team Administrator

2 months ago

Worcester Park, United Kingdom Reed Full time

Project Team AdministratorEpsom, SurreyWorking: 8.30 - 17:00pm Monday to Friday Salary up to £27,000 will consider part time and full time. 

  • Assist with coordination of various projects and activities the Operations Manager and Team Project Managers are working on.
  • Provide full Administration Duties to allocated Work Stream.
  • Prepare Site set up/Supervisor packs for each project.
  • Creation of Project Files, electronic and paper version
  • Action daily alerts for each Work Streams Information Channels and Cloud Common Data Environments e.g. BIW/ICON/My Property/Procure/4Projects/Aconex/Asite/Dalux
  • Maintain incoming and outgoing drawing register, copy, print and rack drawings as appropriate.
  • Maintain document status register and comments schedule
  • Maintain Technical Submission schedule and folders
  • Maintain Request for Information schedule and folders
  • Risk assessments, method statements and distribution board charts
  • O&M manuals
  • NICEIC Test Certificate – type from draft
  • Upload specific audit documents following project completion to the Client Information Channel for review.
  • Programme of Works Tracker, issue to team on a weekly basis.
  • Organising Team meetings and send calendar invites.
  • Attend and take minutes at project meetings where appropriate.
  • Overflow calls and cover when required for Reception.
  • Time sheet process
  • Holiday and sick leave cover for PTA’s
  • Any other operations team admin tasks as required
  • Assist with and provide overflow support for administrative duties for other group company departments e.g. Design, Reception, Estimating, Project Teams, Buying, Commercial, QA, H&S, Training etc.
  • Read, understand and implement the Company Health and Safety Policy and QA at all times.

Benefits: 

  • Pension Scheme 
  • Private Healthcare 
  • Death in service benefit 
  • EOT  - Bonus scheme 
  • Holiday Allowance  - 25 day annual leave +bank holiday
  • Parking provided