Senior Executive Officer

JOB DESCRIPTIONJOB TITLE:Senior Executive OfficerREPORTS TO:School PrincipalRESPONSIBLE FOR:Support staffJOB PURPOSETo be responsible for matters of school management relating to general administration finance and non-teaching staff.MAIN DUTIES AND RESPONSIBILITIESSupervisionSupervision of appropriate staff including the management and allocation of duties. (Supervision is defined as having full permanent accountability for planning and coordinating the quantity and quality of work as well as managing issues relating to discipline and welfare).Identify and provide on the job training to appropriate staff.General administrationProvide administrative clerical and secretarial support for the school staff and Board of Governors.Develop maintain and operate manual and/or computerised information systems in connection with pupils staff budgets meals maintenance examinations care medical services recruitment transport etc.Complete and submit all records/returns as required.Contact with relevant personnel to receive and provide information.Purchasing and Supplies AdministrationOperate/oversee requisitioning procedures including the ordering purchasing receiving checking storage and distribution of resources.Stock control of resources.Arrange for the maintenance of equipment in association with other school and board staff.FinanceDevelop control monitor and report on all financial systems as appropriate including the schools delegated budget and financial management systems cost centres.Responsible for all cash handling and banking arrangements.Contact with relevant personnel and provide appropriate support in relation to financial procedures.Estate ManagementCo-operate with appropriate staff in the administration of maintenance decorative and minor building works including the issue of works orders and costings.Other dutiesAssist work placement students with practical tasks and assignments within the school office (where appropriate).Such other duties as may be assigned within the level of the job.This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.In accordance with Section 75 of the Northern Ireland Act (1998) the post-holder is expected to promote good relations equality of opportunity and pay due regard for equality legislation at all times.To view the summary of terms and conditions for this post click here.PERSON SPECIFICATIONNOTES TO JOB APPLICANTSYou must clearly demonstrate on your application form under each question how and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria where relevant.You must demonstrate how you meet the criteria by the closing date for applications unless the criteria state otherwise.The stage in the process when the criteria will be measured is outlined in the table below.Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below using the information provided by you on your application form.Please note that the Selection Panel reserves the right toshortlist only those applicants that it believes most strongly meet thecriteria for the role.In the event of an excessive number of applications the Selection Panel also reserves the right to apply any desirable criteria asoutlined in Section 3 at shortlisting in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form how you meet any desirable criteria.SECTION 1 - ESSENTIAL CRITERIAThe following areessentialcriteria which will initially be measured at the shortlisting stage and whichmay also be further explored during the interview/selection stage. You should therefore make it clear on your application form how and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.FactorEssential CriteriaMethod of AssessmentQualifications/ ExperienceHaveeither(A) or (B):A third level qualification (UKQualification and Credit Framework Level 4) or an equivalent or higher qualification inbusiness finance or administration PLUS have a minimum of two years experience working in an administrative and/or finance roleORFive years experienceworkinginan administrativeand/or financeroleShortlisting by Application FormSkills / AbilitiesDemonstrableevidence of proficiency in the use of computer packages to include use of Microsoft Word Excel PowerPoint and OutlookShortlisting by Application FormSECTION 2 - ESSENTIAL CRITERIAThe following areadditionalessentialcriteria which will be measured during the interview/selection stage.FactorEssential CriteriaMethod of AssessmentKnowledgeEvidence of knowledge of the requirements of a Senior Executive OfficerInterviewSkills/AbilitiesProven effective planning and organisational skills and an ability to work under pressure to meet deadlinesEvidence of a customer focused approach to workDemonstrable people management and team skills to successfully motivate and manage othersEvidence of sound interpersonal and communication skillsInterviewValues OrientationEvidence of how your experience and approach to work reflect the schools values/ethos. You will find information about the schools values/ethos on our school websiteInterviewSECTION 3 - DESIRABLE CRITERIASome or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how and to what extent you meet the desirable criteria as failure to do so may result in you not being shortlisted.FactorDesirable CriteriaMethod of AssessmentExperience/ KnowledgeEvidence of experience in the use of computerised financial systemsEvidence of experience in using the C2K system and finance management system softwareEvidence of experience of working in a school or college settingDemonstrableworking knowledge of the Local Management in Schools SchemeShortlisting by Application FormDISCLOSURE OF CRIMINAL BACKGROUNDThe Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as regulated activity.In the event that you are recommended for appointed to a post that involves regulated activity the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that youWILLbe expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.Further information can be accessed atNI Director theDepartment of Justice.APPLICANT GUIDANCE NOTESTo view the applicant guidance notes please clickhere.To learn about the many great benefits of joining the Education Authority click here.The Education Authority is an Equal Opportunities EmployerRequired Experience:Senior IC Key Skills Databases,Intelligence Targeting,Computer Skills,Intelligence Experience,Military Experience,QuickBooks,Law Enforcement,Constant Contact,Security,Event Marketing,Economic Development,Writing Skills Employment Type : Full Time Experience: years Vacancy: 1