Financial Assistant

2 weeks ago

Greater London, United Kingdom The Honourable Society of Lincoln's Inn Full time

Job Title: Finance Assistant

Department: Finance Department

Reporting to: Finance Business Partner


Hours: Part time- 3 days per week

Salary: £30,000 pa (FTE)

£18,000 pa (for 3 days per week)


Post Objectives

To work as part of the Finance team to provide a high quality, effective service to internal and external stakeholders. 

 

Main Duties

The following list of duties is indicative of the nature of the post. Priorities, time-scales and standards will be set in agreement with line management, recognising the level of professional competence of the post-holder.


Purchasing

  • Ensure the correct coding of catering purchase invoices.
  • Upload and file food and beverage invoices.
  • Monitor catering supplier accounts to ensure all invoices are processed and paid in a timely manner.
  • Reconcile Catering Supplier Statements to Accounts System (Financials).
  • Reconcile Catering Supplier Statements to Stock Control System (Saffron).
  • Reconcile Catering Suppliers in Accounts System to Stock Control System and highlight any invoices missing in Accounts System for accruals, highlight and investigate any invoices on Accounts System not on Stock Control System.

 

Sales

  • Monitor sales across the department for each area – Daily Lunch, Inns Events, Private events and MCR.
  • Produce daily CRM reports and post the income into Financials.
  • Monitor income through invoicing and accounting procedures highlighting overdue accounts to the events team.
  • Maintain and operate credit control system for customer accounts.
  • Open and maintain debtor accounts.
  • Process invoices, ensuring accurate coding and dispatch as appropriate.
  • Maintain and operate direct debit system for customer accounts and produce direct debit collection files.(Benchers and Barristers).


Banking/Cashbook

  • Receive and process member and staff expense claims, ensuring authorisation procedures are adhered to.
  • Receive and process bacs payments including external education payments, international payments ensuring authorisation procedures are adhered to.
  • Maintain and operate credit card payment system for customer accounts.
  • Reconcile and post daily takings.
  • Allocate payments received on debtor accounts.
  • Monitor daily/weekly the C Hoare & Co. bank balance and report these to the Head of Finance.
  • Reconcile CRM income against bank statement.
  • Reconcile staff credit card purchases, ensuring procedures have been adhered to and all receipts have been submitted.


Other

  • To provide cover for purchase invoice processing and payment runs as required.
  • To liaise, as appropriate, with other members of the Inn’s staff especially the Catering department and offer such advice and guidance.
  • To undertake training and personal development, pertinent to the post.
  • Undertake ad hoc special projects and investigations as may be required.


Person Specification

  • Strong understanding of accounting principles and practices.
  • Minimum 3 years demonstratable experience of purchase/ sales and general ledger.
  • Strong reconciliation skills.
  •  Working towards a recognised accountancy qualification desirable
  • Ability to work independently and manage multiple tasks and deadlines.
  • Able to demonstrate a high level of discretion and confidentiality in dealing with sensitive information.
  • Excellent IT skills including Excel, Access and Word and ability to use accountancy software packages.
  • Proven initiative, flexible and self-motivated, with the ability to create and develop working relationships at all operational levels.
  • Solutions-focussed.
  • Attention to detail and the ability to work within deadlines.
  • Strong organisational and time management skills.
  • Honesty and integrity in everything you do.
  • Good levels of numeracy and a good eye for details

 

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