Management Accounts Assistant x2

2 weeks ago

Dorking, United Kingdom FESPA Full time

Summary of Position

Please apply for this role as soon as possible as we will be interviewing applicants as they come in.

Its an exciting time in the Finance department with the implementation of a new finance system (Iplicit) that will be rolled out to all staff around the globe. This will present opportunities to improve the effectiveness of the department and make it more efficient.

To undertake sales invoicing and credit control activities for the organisation to ensure payment procedures and policies are upheld and monies owing to FESPA are paid in a timely manner.

To produce reports, documentation and analysis covering financial transactions for review by Management Accountant.

Study support available. 3 Days a week in the office (everyone is in Wednesday).

Sales ledger (One of the two positions):

· Manage all invoicing and collection activities to ensure payment procedures and policies are adhered to and payments are made in accordance with payment terms.

· Ensure all sales invoices and credit notes are raised in a timely and accurate manner.

· Lead the drive to ensure full payment pre events/shows is completed in a timely manner, safeguarding the revenue stream for FESPA.

· Allocate receipts from customers into both Sage and Salesforce systems ensuring that both systems are reconciled to ensure they continually remain consistent and aligned.

· Ensure sales ledger continually reconciles with nominal ledger to ensure accurate recording and pro-actively follow up and/or investigate any anomalies with a view to resolving any apparent issues or inaccuracies.

· Complete reconciliation of Salesforce CRM to the accounting system on a weekly basis to ensure accuracy of information and regularly review the reconciliation process to recommend and implement any agreed changes to develop the process and make reconciliation more efficient and effective.

· Engage, partner and regularly meet with sales team and other appropriate stakeholders to facilitate communications with clients and exhibitors to ensure speedy payment of invoices and to reduce slow or non payment instances.

· Ensure all activities are delivered in line with sales ledger month end deadlines.

· Collaborate and liaise with the Management Accountant on a weekly basis to review the debtors ledger with a view to managing outstanding debtors to minimise outstanding debts that are more than 30 days overdue.

· Prepare and present the weekly sales report at the sales meeting.

Purchase ledger (One of the two positions):

· Manage all purchase ledger processes to include processing of purchase ledger invoices together with checking/challenging coding.

· Process all staff expenses and credit card expenses.

· Manage the credit card system within FESPA to cover the issue of company credit cards to appropriately identified role-holders, the timely retrieval and logging of cards returned to the company for any employee leaving the organisation and initiating required amendments to credit limits as appropriate.

· Issue monthly credit card statements for completion.

· Generate and deliver weekly payment runs for both suppliers and staff.

· Ensure purchase ledger continually reconciles with nominal ledger to ensure accurate recording and pro-actively follow up and/or investigate any anomalies with a view to resolving any apparent issues or inaccuracies.

· Resolve any supplier queries ensuring a speedy and efficient response.

· Coach any staff members who are not submitting expense documentation accurately or in line with FESPA procedures and processes to ensure they are able to adhere to the appropriate policies and processes.

· Ensure all activities are delivered in line with purchase ledger month end deadlines.

· Ensure PAYE and pension payments are activated on time.

· Deal with staff queries in relation to expenses in a timely manner - escalate any significant issues to Management Accountant.

· Assist with preparation of VAT returns and check supplier invoices to ensure correct VAT has been charged and challenge any discrepancies.

Management accounts (Both positions):

· To assist the management accountant as required with fixed assets, depreciation, accruals, prepayments and balance sheet reconciliations to ensure reporting deadlines are adhered to.

· To support the transition to a new accounting system, assisting and training staff as required.

· Manage and deliver weekly bank reconciliations for multiple FESPA accounts and in various currencies.

· Revalue foreign currency bank accounts on a monthly basis.

· Assist and support cashflow forecasting activities as requested.

· To support the transition to a new accounting system, assisting and training staff as required.

· Pro-actively engage with internal stakeholders to improve the service finance provides to its internal client base to ensure the finance function is working with its internal stakeholders to help them to fulfil the financial requirements of their roles.

· Provide support for external audit teams by ensuring they have access to required documentation to assist them in ensuring FESPA complies with all legal, taxation and statutory responsibilities across the diverse locations where it does business.

Other (Both positions)

· Take full ownership for the timesheet system ensuring regular and pro-active chasing for outstanding timesheets.

· Assist and support the finance team with any other tasks as requested.

· As it is a small organisation we may be asked to take on responsibilities to assist other departments also.

  • Management Accounts Assistant x2

    4 weeks ago

    Dorking, United Kingdom FESPA Full time

    Summary of Position Please apply for this role as soon as possible as we will be interviewing applicants as they come in. Its an exciting time in the Finance department with the implementation of a new finance system (Iplicit) that will be rolled out to all staff around the globe. This will present opportunities to improve the effectiveness of the department...

  • Part-time Accounts Assistant

    2 days ago

    Dorking, United Kingdom Accountability Recruitment Full time

    Joining a friendly team based just West of Dorking, you will be assisting the Accounts Manager in all aspects of finance. You will be responsible for: * Creation of sales invoices, checking and submitting and entering onto accounts software * Purchase ledger including paying suppliers in a timely manner, submitting invoices for authorisation * Credit...

  • Part-time Accounts Assistant

    3 days ago

    Dorking, United Kingdom Accountability Recruitment Full time

    Joining a friendly team based just West of Dorking, you will be assisting the Accounts Manager in all aspects of finance. You will be responsible for: * Creation of sales invoices, checking and submitting and entering onto accounts software * Purchase ledger including paying suppliers in a timely manner, submitting invoices for authorisation * Credit control...

  • Part-time Accounts Assistant

    2 days ago

    Dorking, United Kingdom Accountability Recruitment Full time

    Joining a friendly team based just West of Dorking, you will be assisting the Accounts Manager in all aspects of finance. You will be responsible for: * Creation of sales invoices, checking and submitting and entering onto accounts software * Purchase ledger including paying suppliers in a timely manner, submitting invoices for authorisation *...

  • Accounts Manager

    3 days ago

    Dorking, United Kingdom Hays Full time

    Your new companynA well-established firm of accountants with a strong presence across south-west London, Surrey and Sussex and an impressive portfolio of clients that include limited companies, partnerships, sole traders and non for profits organisations.nYour new rolenWorking alongside Senior Managers and Partners, you will manage your own portfolio of...

  • Part-time Accounts Assistant

    20 hours ago

    Dorking, United Kingdom Accountability Recruitment Full time

    Joining a friendly team based just West of Dorking, you will be assisting the Accounts Manager in all aspects of finance. You will be responsible for: Creation of sales invoices, checking and submitting and entering onto accounts software Purchase ledger including paying suppliers in a timely manner, submitting invoices for authorisation Credit control...

  • Accounts Manager

    2 months ago

    Dorking, United Kingdom Hays Full time

    Your new companyA well-established firm of accountants with a strong presence across south-west London, Surrey and Sussex and an impressive portfolio of clients that include limited companies, partnerships, sole traders and non for profits organisations.Your new roleWorking alongside Senior Managers and Partners, you will manage your own portfolio of clients...

  • Accounts Manager

    1 month ago

    Dorking, United Kingdom Hays Full time

    Your new company A well-established firm of accountants with a strong presence across south-west London, Surrey and Sussex and an impressive portfolio of clients that include limited companies, partnerships, sole traders and non for profits organisations. Your new role Working alongside Senior Managers and Partners, you will manage your own portfolio of...

  • Accounts Manager

    1 month ago

    Dorking, United Kingdom Hays Full time

    Your new companyA well-established firm of accountants with a strong presence across south-west London, Surrey and Sussex and an impressive portfolio of clients that include limited companies, partnerships, sole traders and non for profits organisations.Your new roleWorking alongside Senior Managers and Partners, you will manage your own portfolio of clients...

  • Accounts Manager

    2 months ago

    Dorking, United Kingdom Hays Full time

    Your new companyA well-established firm of accountants with a strong presence across south-west London, Surrey and Sussex and an impressive portfolio of clients that include limited companies, partnerships, sole traders and non for profits organisations.Your new roleWorking alongside Senior Managers and Partners, you will manage your own portfolio of clients...

  • Accounts Manager

    4 days ago

    Dorking, United Kingdom Hays Full time

    Your new companyA well-established firm of accountants with a strong presence across south-west London, Surrey and Sussex and an impressive portfolio of clients that include limited companies, partnerships, sole traders and non for profits organisations.Your new roleWorking alongside Senior Managers and Partners, you will manage your own portfolio of clients...

  • Accounts Manager

    2 months ago

    Dorking, United Kingdom Hays Full time

    Your new companyThe full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.A well-established firm of accountants with a strong presence across south-west London, Surrey and Sussex and an impressive portfolio of clients that include limited companies, partnerships, sole traders and...

  • Management Accounts As

    2 days ago

    Dorking, United Kingdom FESPA Full time

    FESPA isn't just an organisation - it's the pulse of the vibrant, ever-evolving world of printing! Picture this: a global gathering of printing titans, innovators, and trendsetters, all under one roof, with cutting-edge technologies buzzing and creativity sparking at every turn. At the heart of FESPA are its electrifying exhibitions - colossal showcases of...

  • Account Manager

    6 days ago

    Dorking, United Kingdom Broccoli Full time

    Broccoli is looking for an Account Manager with meticulous attention to detail and a real passion for building excellent client relationships. You'll have experience across a wide range of marketing disciplines, ideally gained within a full-service agency environment.A straight talker, your creative mind and solid project management skills will win you the...

  • Account Manager

    7 days ago

    Dorking, United Kingdom Broccoli Full time

    Broccoli is looking for an Account Manager with meticulous attention to detail and a real passion for building excellent client relationships. You'll have experience across a wide range of marketing disciplines, ideally gained within a full-service agency environment. A straight talker, your creative mind and solid project management skills will win you the...

  • Account Manager

    1 week ago

    Dorking, United Kingdom Broccoli Full time

    Is this the next step in your career Find out if you are the right candidate by reading through the complete overview below.Broccoli is looking for an Account Manager with meticulous attention to detail and a real passion for building excellent client relationships. You'll have experience across a wide range of marketing disciplines, ideally gained within a...

  • Account Manager

    1 week ago

    Dorking, United Kingdom Broccoli Full time

    Broccoli is looking for an Account Manager with meticulous attention to detail and a real passion for building excellent client relationships. You'll have experience across a wide range of marketing disciplines, ideally gained within a full-service agency environment. A straight talker, your creative mind and solid project management skills will win you the...

  • Account Manager

    1 week ago

    Dorking, United Kingdom Broccoli Full time

    Broccoli is looking for an Account Manager with meticulous attention to detail and a real passion for building excellent client relationships. You'll have experience across a wide range of marketing disciplines, ideally gained within a full-service agency environment. A straight talker, your creative mind and solid project management skills will win you the...

  • Account Manager

    1 week ago

    Dorking, United Kingdom Broccoli Full time

    Broccoli is looking for an Account Manager with meticulous attention to detail and a real passion for building excellent client relationships. You'll have experience across a wide range of marketing disciplines, ideally gained within a full-service agency environment. A straight talker, your creative mind and solid project management skills will win you the...

  • Account Manager

    6 days ago

    Dorking, United Kingdom Broccoli Full time

    Broccoli is looking for an Account Manager with meticulous attention to detail and a real passion for building excellent client relationships. You'll have experience across a wide range of marketing disciplines, ideally gained within a full-service agency environment. A straight talker, your creative mind and solid project management skills will win you the...