Senior Receptionist

2 weeks ago

London, United Kingdom Red Anchor Recruitment Full time

Senior Corporate Receptionist & Office Manager - boutique finance - Mayfair

Boutique asset management company based in Mayfair currently has a new opportunity for a Corporate Senior Receptionist & Office Manager to come on board and oversee the smooth running of the office, provide a 5 star service on reception ensuring a welcoming environment and that all needs are catered for in a professional manner

  • 2 - 3 days per month working from home.
  • Working alongside one other receptionist and being part of the admin team
  • Excellent benefits package
  • Lovely working environment in Mayfair

Duties and responsibilities:

  • You will be responsible for ensuring the reception area is immaculate at all times.
  • Welcoming guests and ensuring their needs are catered for.
  • Ensuring that meeting rooms are set up for meetings as well as being kept neat and tidy at all times.
  • Answering telephone calls transferring or taking messages.
  • Providing refreshments and lunches for meetings.
  • Managing couriers and deliveries.
  • Ordering stationery and maintaining stocks.
  • Ordering drinks supplies and ensuring that the kitchens are well stocked.
  • You will also provide admin support to various teams such as printing and binding documents.
  • Office management duties - ensuring that the office is running smoothly at all times.
  • Overseeing and maintaining contracts with suppliers and maintaining relationships.
  • Ensuring that any office repairs are carried out.
  • Liaising with facility providers - cleaners and security.
  • Health and Safety Officer and First Aider.
  • Overflow of PA duties and helping to cover for holidays. Printing, binding, photocopying documents.
  • Processing expenses and liaising with Finance Dept.
  • General administrative duties and ad-hoc projects.
  • Helping organise events and parties. Being a real "to go" person for the office.

The ideal candidate:

  • Extremely well organised and immaculate.
  • Excellent telephone manner and communication skills.
  • Able to build up strong relationships internally and externally.
  • Able to work well under pressure and to juggle and multi-task.
  • Real problem solver being able to go above and beyond.
  • Takes pride in their work and have a real enthusiasm with a positive and professional outlook.
  • Able to muck in and work in a small team.
  • Good MS Office skills and able to pick up things quickly.
  • At least 4 years previous corporate experience within a professional environment.

Red Anchor is an equal opportunities agency.

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