Commercial Property Legal Secretary

1 month ago

Chippenham, United Kingdom Reed Full time
Commercial Legal Secretary
  • Job Type: Full-time
  • Location: Chippenham
  • Salary: Competitive

We are currently seeking a highly organised and efficient Commercial Legal Secretary to join our legal team. The successful candidate will be responsible for a wide range of administrative and secretarial duties, ensuring the smooth operation of client transactions and supporting our fee earners. This role requires a professional and friendly approach to client service, as well as a commitment to maintaining high standards of practice.

Day-to-day of the role:
  • Manage the diary of fee earners, organising meetings and appointments.
  • Prepare files for billing and assist with the billing process.
  • Screen incoming calls and handle client queries where appropriate.
  • Undertake typing of correspondence, photocopying, filing, sending faxes, and opening new files.
  • Sort and prioritise mail, emails, and messages, ensuring timely responses.
  • Support in all areas of work where appropriate, including the preparation and submission of stamp duty forms and Land Registry applications.
  • Provide a reliable and efficient service to clients, recognising the sensitivity of their situations.
  • Prepare straightforward legal documents with attention to detail.
  • Uphold the standards of LEXCEL & Investors in People, as well as the requirements of the Law Society.
  • Be familiar with the Solicitors Accounts Rules, particularly regarding the handling of client funds.
  • Liaise with clients and other parties to provide updates on transaction processes.
  • Assist with postal duties and provide reception cover as required.
Required Skills & Qualifications:
  • Proven experience as a legal secretary, ideally within a commercial law setting.
  • Strong understanding of legal procedures and documentation.
  • Proficiency in MS Office and experience with legal software.
  • Excellent organisational and time-management skills.
  • Ability to work under pressure and prioritise tasks effectively.
  • Strong communication skills and a professional, friendly demeanour.
  • Familiarity with the Solicitors Accounts Rules and the ability to handle client funds appropriately.
  • Commitment to continuous professional development and adherence to legal standards.

To apply for the Commercial Legal Secretary position, please click apply

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