Finance Administration Assistant

An excellent opportunity to progress your career as a Finance Administration Assistant.The role This role reports into the Finance Team Leader which is responsible for providing generalist administration support to the firm's busy Finance team.The personThis role requires someone with previous administration experience who is computer literate and who is able to thrive in a busy environment where they are required to use their own initiative to solve problems and see work through to its conclusion. Some experience within a Finance department or within a role which involves elements of finance would be useful, but is not essential.Given the nature of this role, it is likely that your background and experience will include: a good working knowledge of Excel and Word; work experience in a role with a level of independence and responsibility; and office based experience within a busy and fast paced team. The role additionally requires someone who: can demonstrate taking ownership of work and problem solving; is able to manage their workload with limited supervision; is logical and systematic in their approach and so able to complete tasks within agreed timeframes; is able to identify new ideas and approaches to how work is structured; and is confident and able to build sustainable relationships colleagues across an organisation. The activitiesBusiness and operations support Perform regular system administration tasks including ensuring matter manager or client name changes are completed on the firm's systems, Support the purchase ledger team to triage requests, scan documents, and support deferred tax work. Manage the team inboxes and triage emails/invoices to the correct folders Action admin requests from the teams shared inbox, such as write offs, time transfers and timesheet updates assist with client bank verifications Provide flexible support to other areas of the Finance functions when required Team support Scan and file relevant documents including, but is not limited to billing guides and bank statement, Co-ordinate meetings, as needed including diary management, agenda preparation and arranging refreshments. Where appropriate attend meeting to take/arrange minutes and distribute notes to relevant team member . Ensure timely completion of general administration tasks such as firm's annual rate review letters. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible. The benefits As you'd expect, we offer a competitive salary and a wide range of benefits. Click here to find out more about our core benefit offering.Pre employment screening If we offer you a role, we will conduct comprehensive pre-employment screening. This screening will include, but is not limited to, a basic DBS, verification of your right to work, a three year employment history and a self-declaration to assess your character and suitability for the role. Full details of our pre-screening employment process are available upon request.The firm Mills & Reeve is centred on achieving more for clients, their businesses and the wider communities we serve. Our clients and their industries benefit from our knowledge and learning, and receive consistent experiences with no surprises. We tell them what they need to know when they need to know it. We build personal relationships, with advice individually tailored to individual need. And if clients need things we don't offer, we draw on our network to give recommendations. Our 1,450 plus people and over 850 lawyers share one vision - achieving more for clients.By joining Mills & Reeve, you'll have the chance to build your skills and experience within a firm that's not only ranked in the top 50 UK law firms, but also one that truly values their people. We're also ranked in The Sunday Times Best Places to Work list, and have been awarded Platinum Investors in People. Our mantra is "Achieve more. Together.", which we feel embodies our purpose and is more than just a catchphraseOur values are the principles that help us fulfil our purpose. Our people shaped them and live them every day.• We're ambitious - We aim high, we embrace new ideas and we're passionate about our work• We're open - We communicate openly and honestly to build trust, and we do what's right• We care - We're committed to each other, our clients, our communities and the planet• We collaborate - We're easy to work with, we offer help willingly and we get things done - togetherAnd finally Everyone at Mills & Reeve brings a unique perspective and ideas to the team and we do everything we can to help each person to thrive. We're committed to providing an inclusive and supportive working environment, are happy to consider flexible working arrangements, and want to achieve the right balance for both our people and the firm. We encourage everyone to ask if they feel they need any workplace adjustments, and will do our best to support with these.To find out more about our diversity and inclusion work, visit our website.Documents Finance Administrator - September 2025.pdf (175.59 KB)