Personal Assistant
2 weeks ago
Personal Assistant to CEO
Overview:
ESIS AI is looking for a sharp, organized, and proactive assistant to support the CEO in London. Your job is to keep things moving smoothly, ensuring clear communication, managing priorities, and protecting time. Fluency in both Russian and English is required.
What You’ll Do:
- Take Meeting Notes: Capture the key points from each meeting. Keep it clear, to the point, and actionable.
- Manage the Calendar: Keep the CEO’s schedule organized, with time to focus on what matters. Avoid overbooking and make sure priority tasks are front and center.
- Be the Bridge: Fluent in Russian and English, you’ll keep communication flowing smoothly within the team and with external contacts.
- Coordinate Travel: Handle travel details from start to finish. Make it seamless.
- Organize Tasks: Use Asana and other tools to keep tasks prioritized and on track.
First 30 Days Goals:
In your first month, focus on these three areas:
- Get the Calendar Right: The CEO’s calendar should be efficient, with time for high-priority work and strategic thinking. Your job is to prevent overbooking and make sure there’s focus time.
- Improve Team Communication: Make sure the team knows how to reach the CEO through you. Set clear expectations on communication, so everyone knows when and how to connect.
- Set Up Asana for CEO Tasks: Organize all tasks in Asana that are directed to or from the CEO. Ensure each task has a clear owner, a deadline, and that everyone knows what’s expected.
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