EA to c-suite

2 months ago

Central London, United Kingdom Lavender Jones Recruitment Full time

Our client is a leading executive search and talent advisory firm that transforms client businesses across the investment banking, global markets, investment management, quantitative finance and technology industries. They are global yet still have a lean, intimate team structure comprised of passionate, high performing people who are also lovely and very approachable. This is a new EA role to work under, and closely with, their wonderful CoS in a meaty and vaired role where you can learn lots. It will involve providing detailed travel and diary management to the busy senior leadership team (Chairman, CEO & COO) and helping to ensure the smooth operational running of their London office, including organising events, helping with HR tasks and much more. It’s a really great company with a lovely culture and ethos and they pride themselves on hiring top talent, so this person will need to be proactive, able to multitask, possess excellent communications skills, have meticulous attention to detail, a great work ethic and drive to learn and grow. The CoS will be a great mentor to anyone coming into this role and there is scope to grow and evolve in the long term with the business.

Duties will include but not be limited to:

Meeting and Event Coordination: 

  • Schedule and manage internal meetings, board meetings, and external client, stakeholder, and candidate meetings for the Leadership team.
  • Assist with planning company events, monthly meetings, and presentations. 
  • Assist on internal events.
  • Assist with company-wide initiatives, including internal communications, culture programs, and corporate social responsibility (CSR) events.   

HR Administration: 

  • Support the onboarding process for new employees, including preparing onboarding materials and coordinating training sessions. 
  • Assist with scheduling quarterly performance reviews and other employee evaluation processes. 
  • Play a key role in supporting the development of the company’s Learning and Development (L&D) function. 
  • Assisting with keeping HR records up to date    

Office and Facilities Management:

  • Assist with general office maintenance and liaise with vendors for repairs and supplies. 
  • Support tenancy matters for the Founder and CEO’s personal properties, including managing repairs and maintenance. 
  • Ensure a well-maintained and organised office environment including the ordering of office supplies. 

Operational Administration:

  • Support with administration for visa applications, renewals, work permits, and relocations for employees. 
  • Assist with travel arrangements for the leadership team, including booking accommodation and transport. 
  • Maintain accurate records and documentation for all operational tasks. 

Admin Support:

  • Provide administrative support to our SLT, including managing calendars, correspondence, and special projects. 
  • Conduct research and assist in preparing reports for executive meetings and external engagements. 
  • Assist with internal communications and support the coordination of company-wide initiatives.
  • Process monthly expense claims for the team. 
  • Manage invoices and vendor payments, ensuring timely and accurate submissions.
  • Handle incoming post 
  • Input and format data in Excel spreadsheets, ensuring accuracy. 

They are happy to consider people with a minimum of 2 years admin/OM experience, but this must have been in a fast-paced, professional environment. Degrees are preferred along with strong organisational and time management abilities, excellent written and verbal communication skills and a team player mentality with a proactive attitude and willingness to help wherever needed. This role is 4 days in the office and 1 working from home.

Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants. 

 

 

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