Event Experience Executive

2 weeks ago

London, United Kingdom Formula 1 Full time
F1 is the pinnacle of motor racing, attracting the best drivers, engineers and designers from all corners of the globe. Formula 1 vision is to unleash the greatest racing spectacle on the planet, growing our fan base, driving deeper fan engagement and putting the spectacular back into the spectacle. To help deliver against this global vision, the Manager will sit within the Events Operation Team. This role will work with a number of internal functions to deliver on-brand aspirational events and experiences at F1 championship rounds.

We are looking for an Events Experience Executive to join our team at F1.This role holds a central role within the Events team, responsible for assisting across the team in development and delivery of projects, as well as leading specific projects.

This person will work within the Events Operation Team who are responsible for curating and delivering fan engagement to an F1 standard.

Main Duties & Responsibilities

Being organised, efficient and having an eye for detail is required, with key responsibilities as follows:

Leading on driver engagements at 12+ races throughout the year. This will involve being the key contact for all F1 teams at these races, working with presenters and ensuring the correct H&S/Security provisions are in place.
Production lead for Adhoc projects, both in their development as well as leading on-site.
Working in partnership with promoters, sponsors and entertainment partners to develop and deliver activations and driver engagements.
Create and maintain event schedules pre-event for the Event Operations team: to include driver engagements, social impact activities, grid kids and F1 Fanzone activations.
Communicate with various stakeholders across the business.
Support on the ideation and creation of F1 Fanzone activations.
Liaise with official activation partner on delivery and maintenance of F1 Fanzone activations.
Assist with supplier order forms and contractual documentation with the legal team.
Raise invoice instructions for suppliers and partners.

About You

Experience in global events production.
A positive can-do attitude with the ability to take ownership and responsibility, with an enterprising work ethic.
High level of integrity and ability to maintain confidentiality.
Attention to detail and accuracy, organised and able to work in a fast-paced environment.
Collaborative and team-oriented approach, experience working with multiple internal and external stakeholders to deliver projects.
Good administrative experience, with email management, implementing office filing systems and ability to manage an electronic and paper filing system, including tracking incoming and outgoing correspondence.
Budget administration, procurement and purchase orders experience.
Advanced MS Office skills.
Ability to effectively interact and communicate with a wide range of people and personalities, including external suppliers and third parties.
Strong written and verbal communication skills to external project stakeholders, suppliers, partners and customers.
Wide range of experience producing varying types of exceptional events in international markets.

Division:

Commercial

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